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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 1, 2001 <br /> <br /> <br />SUBJECT: Contract Award - <br />Carrboro Clinic Action Agenda ~ <br />Item No. <br />Piggy Back of Bid for Dental Equipment for Hillsborough and <br />DEPARTMENT: Purchasing and Central Services, PUBLIC HEARING: (Y/N) No <br />Health <br />ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones (919) 245-2652 <br />List of Equipment Rosema Summers 919 245-2412 <br /> TELEPHONE NUMBERS: <br /> Hillsborough 73Z-8181 <br /> Chapel Hill 968501 <br /> Durham 688-7331 <br /> Mebane 336-227-2031 <br />PURPOSE: To consider awarding a contract for the purchase of new dental equipment for the <br />Hillsborough and Carrboro Clinics. <br />BACKGROUND: Funds were included in the 1999-2000 CIP and the 2000-2001 CIP to <br />replace the dental operatory stations (chair, instruments, etc), sterilizers and x-ray units at the <br />dental clinics in Hillsborough and Carrboro. The equipment that is to be replaced is 20 years old <br />and is in constant need of repair. Attached is a listing of the equipment to be purchased. <br />Under certain circumstances, North Carolina General Statute 143-129 allows local governments <br />to make purchases without a separate bidding procedure. This type of acquisition can be made <br />from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the <br />federal government or any federal agency; (2) the state of North Carolina or any agency or <br />political subdivision of the state; or (3) any other state or agency or political subdivision of that <br />state, if the contractor is willing to extend the same or more favorable price and other terms to <br />the local government. This process is called "piggy-backing" a bid. <br />Staff proposes to "piggy back" on Clay County's bid that was awarded to Thompson Dental <br />Company of Raleigh, North Carolina on August 11, 2000. For your information, the specific <br />brands and models of equipment were recommended by the Dental School at UNC-CH. Also, <br />the new equipment is identical to that used by the Dental School at UNC-CH. Cost of the <br />equipment is $64,008.00. Pursuant to the statute, Orange County advertised its intentions ten <br />(10) days before this meeting. <br />FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $64,008.00. <br />Funding is available in the Equipment and Vehicle Replacement Capital Project as approved by <br />the Board of Commissioners in June 2000. <br />