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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 1, 2001 <br />Action Agenda <br />Item No. <br />_SUBJECT: Bid Award -Renovations at Planning & Agriculture <br />DEPARTMENT: Purchasing, Planning, PUBLIC HEARING: (Y/N) No <br />Cooperative Extension and Public Works <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Craig Benedict, 245-2592 <br />Pam Jones, 245-2650 <br />Wilbert McAdoo, 245-2625 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968501 <br />Durham 688-7331 <br />Mebane 227-2031 <br />PURPOSE: To consider awarding a bid for general contract work for renovations at Planning 8~ <br />Agriculture Center, 306 Revere Road, Hillsborough. <br />BACKGROUND: The latest phase of renovation involves the installation of windows in the east <br />and west exterior walls, as well as construction of walls within the Planning Department and <br />Cooperative extension space. In November of 2000 the board approved contract with Corley <br />Redfoot Zack for technical review of plans, to include an analysis of the building structure, <br />preparation of construction documents and construction observation of structural component of <br />work at Planning and Agriculture Building. <br />Planning, Cooperative Extension, Public Works and Purchasing Department staffs evaluated <br />existing space and developed plans and specifications along with Corley Redfoot Zack that <br />would best address space needs. Bids were solicited pursuant to North Carolina General <br />Statutes. Bids were sent out to four prospective contractors. A pre-bid conference was held on <br />March 19, 2001. Patriot Builders of Hillsborough, North Carolina submitted the only bid at a <br />cost of $57,900.00. <br />As an alternate proposal Orange County solicited costs for utilizing windows manufactured from <br />recycled content. The components of these windows are approximately 40% reclaimed wood <br />from milling operations. Windows that do not utilize recycled material will cost the project <br />$5,632. Windows utilizing the reclaimed material would raise the cost to $10,265, an increase <br />of approximately 45%. Staff will continue to solicit costs for environmentally preferable products <br />on construction products. In this instance, the cost differential, coupled with the limited <br />available funding is too broad to allow us to prudently accept the alternative. <br />