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VOTE : Unanimous , H AGENDA ITEM # 4 : CHAIR COMMENTS Chairman Allison requested the election of chair and vice- chair according to the by- laws of the HPC at the next meeting . Moon reminded the commission that as a requirement of the Certified Local Government at least two members of the HPC and one staff member are required to attend at least one educational/informational meeting or workshop per year pertaining to issues of the commission or linked to historic preservation . Workshop and training opportunities are included in the agenda packets . AGENDA ITEM # S : ITEMS FOR DISCUSSION a . Design Guidelines (Samples will be available at the meeting . ) The HPC reviewed design guidelines from other counties, where concepts are described verses a do/don 't do list . Allison noted a recent article about Hillsborough 's hiring a consultant to rewrite their guidelines . Moon volunteered to bring in a sample of the Greensboro guidelines written by same person for HPC review . The importance of having the guidelines in place to distill fears of new designations was discussed . The idea of using other county guidelines as , a boilerplate format was favored and staff was instructed to investigate copyright issues and report back to the HPC . A document that is user friendly and encourages property owners to preserve character was noted as the preferred approach . The HPC previously developed an evaluation and ranking form for historic property in the county . Allison requested staff to locate the evaluation form and bring it to the next regular meeting for review . Staff was directed to begin developing guidelines for HPC review and revision . b . St. Mary' Road Corridor Preservation Planning Study Update Moon reported that the St. Mary's Road agenda item was postponed several times before being submitted as a part of the County Manager's Updates . Staff sent a cover memo explaining the events and forwarded the surveys to the BOCC with a synopsis and a summary of tools discussed by the ERCD staff. Staff is awaiting feedback from the BOCC before proceeding further . The next step might be to have a HPC meeting in the St . Marys community and invite local residents to participate . c. Local Archaeology Update Moon reported that the Town of Hillsborough has a report forthcoming and has requested a copy or overview about archeological discoveries uncovered during the construction of the reservoir . Moon reported a visit from Trawick Ward , an original HPC member and archeological professor at UNC . He is scheduled to begin work at Ayr Mount this summer to look for outbuildings and has done archeological studies on other sites in the county . He could give a talk to the HPC regarding the value of archeology and how it fits into the preservation concept . Draft 4/26/00 HPC Minutes Page 2 of 3 Last updated 05/17/00 F:\PLANNING\CAROL\HPC\HPCMINUTES\HPCMIN4-26-OO.doe