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3 Commission members discussed the look of the pictures, sizes , photo placements , that maps should be included and the general desired overall look preferred for the final product . The design proposals were discussed and it was concluded that the difference of final cost, as they were so close, would not be the deciding factor . Anderson stated estimates of the costs : Marbelhead ' s total was $ 19, 650 and Williams ' total was $21 , 538 , Staff indicated more research could be done on the publishers and their products, consider the formatting issues, review the example volumes and decide at a later time . The group decided to go ahead pick the manuscript consultant and to have the selected group come and describe their process and, to discuss what the Commission ' s preferences are about the publication . MOTION : Rich moved to accept the proposal and have them come in to describe the process as submitted by B . Williams & Associates . Seconded by Anderson . VOTE : Unanimous , The Commission discussed the necessity of historical photographs be included in the manuscript. Several ideas of solicitation for these were discussed, including letters of request from current owners of all historical property owners . AGENDA ITEM #7 : STATUS REPORTS a. Local Landmark Designations : Phelps Farm Belk indicated he is meeting with the landowner again to encourage his participation in the Local Landmark Designation program . Staff reported that the Phelps Farm had possibility of being developed up to 80 homes with 33 % open space in the flexible development option and discussed other options the owner might choose that would split the farm . If the BOCC approves the change to the land use plan that is now in the process with the Apex Northwest proposal, the Phelps Farm has the potential of being highly developed . Staff reminded the group that as the National Register Nomination program is voluntary, the landowner can withdraw from the program at any time, pay a penalty of three years back taxes and continue on with development plans if approved by the BOCC and Planning Department . Also, review by this Commission is regarded highly by the BOCC and Planning Board . The Commission discussed the Phelps Farm being lost to development progress as unfortunate; however, saving a small portion in the middle of a housing development is not the Local Landmark Designation goal . It was suggested that there were other sites for examples of Local landmark Designations such as the Pittard Place , The Commission discussed that if Phelps declines to participate in the program, the possibility of going forward with transferring those funds towards the Oaks project . b . White Oak Grove School National Register Nomination Belk noted that the Oak community is in the process of raising the $2500 at a fund raising event soon for Todd Dickinson to complete the stabilization work .