HPC agenda 042899 - Laserfiche WebLink

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Mr. Donald Belk March 3r, r999 page ? I should mention that prices for paper, cloth, and film vary over time, so the printing quote attached to our proposal is only guaranteed for sixty days; actual materials might cost more or less once your book actually reaches the printing stage. Another note of explanation: the way we usually arrange the printing process is that BW&A would be acting in effect as an agent for the Orange County Historic Preservation Commission. We would conduct the bid process in your name, analyze the results, and make a recommendation: But the final choice of a printer would be up to the Commission, and we. would then prepare a purchase order in the Commissions name. While we would han- dle all technical and schedule concerns with the printer for you - the. actual printing billwould be issued to OCHPC , not to BW &A . [If this process does not fit with purchasing guidelines for Orange County, then were of course open to other arrangements .] As for schedule: Based on a start date of May 3rd, 1999 , we have drafted a schedule (enclosed) " for finished books to ship in December 1999 . This allows for three stages of proof checking. If, for example OCHPC needs more than three weeks to review first proof (July 23 to August Wi we would be happy to revise this schedule. And, one final note about photographs . While we are confident of our ability to judge the quality of photos, we cannot claim to be experts on Orange County history. So we would welcome input from the OCHPC and/or the authors about the relative importance of particular photographs . How we've arranged this in the past has been to prepare representative photo sizes (full page, three-quarters' page, half-page, etc. ) , assign a letter to each, and ask the author or commission to assign letters to the photographs . This process need not be used for every single photo, but it could be very helpful to us to know which images you'd like to see full-page, for example . If there any questions about any component of this process, please let us know. If you need any changes in specifications in order to compare apples to apples, for example, we would be glad to prepare alternative esti- mates . And we would welcome the opportunity to meet with you and members of the OCHPC . Yours most sincerely, Barbara E. Williams encls : Proposal (four pages) draft schedule studio description and reference list samples of five county architectural histories produced by BW&A Little, Sticks & Stones, UNC Press (duotone sample)