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5 ORANGECOUNTY BOARD OF COUNTY COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date ; March 3 , 1999 Agenda Abstract Item # SUBJECT ; Request for Proposals - Publication of Orange County Architectural History DEPARTMENT : Environment and Resource Conservation PUBLIC HEARING : Yes X No BUDGET AMENDMENT REQUIRED : Yes XNo ATTACHMENTS : INFORMATION CONTACT : Donald R . Belk Request for Proposals Preservation Planner/X2594 PHONE NUMBERS : Hillsborough 732 - 8181 Mebane 227-2031 Durham 688-7331 Chapel Hill 967 -9251 PURPOSE: To approve a Request for Proposals for publication of the Orange County Architectural History . BACKGROUND : On June 2 , 1999 , Orange County received a grant of $5 , 000 from the NC Department of Cultural Resources for publication of the Orange County Architectural History . This grant was an important step toward achieving one the Historic Preservation Commission' s Historic Preservation Goals submitted for BOCC consideration in the FY1999-99 fiscal year . The $ 5 , 000 grant represents a significant portion of the funds needed to produce a casebound , hardcover edition of the County ' s architectural history . Remaining publication funds may be obtained from a loan from the NC Federation of Historical Societies and contributions from the private sector . A manuscript of the Orange County Architectural History was completed in 1996 by Richard Mattson of Charlotte , NC . Dr . Mattson also selected over 100 historically significant sites throughout the rural portions of the County and wrote captions for photographs of these sites . The attached Request for Proposals will be used to select a publisher to develop a format and layout for the publication and advise the County on the cost and requirements of publication . The publisher will be charged with providing text and cover designs , determining the size of photographs and illustrations , providing or supervising typesetting work, overseeing printing services , and coordinating the overall production leading to the publication of the architectural history . The publisher will be asked to provide a summary of the projected printing costs for 1 , 500 hardbound copies of the publication . ERCD staff will distribute the RFP to qualified publishers in the area . The HPC will consider proposals and provide a recommendation to the BOCC , along with a proposed project contract . RECOMMENDATION: Administration Recommendation The Administration recommends approval of the Request for Proposals .