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Attachment B <br />DEQ Contract 8035 <br />6 <br /> <br /> <br /> <br /> <br /> <br />x Site Visits – DEACS staff will perform at least one site visit to verify grant-related purchases after <br />reimbursement is requested. <br /> <br />x Reimbursement – All funds for DEACS grants are distributed on a reimbursement basis. <br />Requests for reimbursement must include proof that funds were spent for the budgeted items <br />and include an original receipt marked paid for the purchased equipment or work completed <br />under the grant project. Vendor contact information must also be provided. Approval of <br />reimbursement requests are subject to independent DEQ verification of purchases with the <br />vendors of the equipment or item. Purchases made before a grant contract is signed by both <br />DEQ and the grant recipient will NOT be reimbursed. <br /> <br />x Final Report – When the grant project is complete, grantees must submit a final report to the <br />DEACS grant manager. <br /> <br />x Final 10% of Grant Funds – The final 10% of grant funds will be held until an approved final <br />report has been received by DEACS. The report must be received and approved prior to the end <br />date of the contract. All final requests for reimbursement must be received within 30 days of <br />the contract end-date or all remaining grant funds will be forfeited. <br /> <br />x Extensions – No-cost time extensions are possible, but not guaranteed for grant contracts. <br />Grantees seeking no-cost time extensions must request an extension 60 days prior to the <br />contract end date; extension requests received less than 60 days prior to the end date may be <br />denied. The request for extension must indicate the reason that the extension is being <br />requested (i.e., why the project cannot be completed on-time). Any request for an extension <br />must include a new timeline of project milestones and a new budget. Extensions request <br />templates are available through the assigned DEACS grant project manager. <br />DocuSign Envelope ID: 70D8DD00-0712-4FFB-A412-CD2A7FF1E38B