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Orange County ABC Board <br /> Open Meeting Board Minutes <br /> Tuesday January 23,2018 <br /> 4 Consent Agenda: December 2017 <br /> a.Financial Reports: <br /> I.Comparative Statement of Net Assets <br /> ii.Comparative Revenue and Expenses for Dec 2017 and Dec 2016 <br /> iii Actual-m-Budget Dec 2017 <br /> b.Dec 2017 and Year-to-Date Retail Sales <br /> e.Statewide Sales Report <br /> Discussion was held.Ms. Bedford made a motion to approve the December 2017 Consent Agenda, <br /> Mr.Bagby seconded the motion and the rate carried <br /> 5 Management Updates: <br /> 1. Law Enforcement Report:This report is required by the NCABC. <br /> 2.Safe Deposit: Store deposits are being made with the assistance of the Orange County Sheriffs <br /> department. The first smart safe was installed in the Meadowmont store on December 14,2017. <br /> The remaining safes will be installed the week of February 19,2018. <br /> 3.Policies to review:Board members talked about several policies they would like to revise in the <br /> Policy and Procedure Manual.Mr.Bagby stated he would like to look into hiring an intern from <br /> a local college to help in this project. <br /> 4.CAI Compensation Study: We have received a proposal from CAI for$8850 to do a <br /> compensation study for Orange County ABC Board.Board Members received a copy of the <br /> proposal and discussion was held. <br /> Mr.Bagby made a motion to approve the proposal and have travel capped at$500. Chris <br /> MUM will need to review and approve the contract.Ms.Bedford seconded the motion and <br /> the vote carried <br /> 5.Server Breach Insurance:Orange County ABC received a check for an additional$22,776 for <br /> expense reimbursement due to a reexamination of the claim. <br /> 6.Ignite Credit Card payment Issue:We are currently working with our previous credit card <br /> processing company to resolve many issues.In November 2017 we were missing approximately <br /> $28,000 in credit card deposits.We contacted Macro and Ignite;they worked on it and <br /> deposited approximately$94,000 of incorrect funds.These fords were a double charge to our <br /> customers.They had to reverse all of these transactions. Mid-January Ignite resolved the issues, <br /> refunded our customers,and funded the proper amount <br /> 7.2018 Meeting Data:Meeting dates were established but are subject to change. <br /> 8.POS Updates:Dalcom installed the pilot store and it went live on November 27i°.All stores <br /> rolled out the following week and we had no downtime in the stores.The back office system is <br /> working.The learning curve is steep while we work out the kinks and learn a completely new <br /> System. <br /> 9.Willow Creek/Carrbom/LBD:The LBD location will be moved to Ram's Plata starting at <br /> 4:00 pm on January 26ih.They will reopen on Monday January 290.The Carrboro remodel was <br /> advertised on January 0 and the bids will be turned in by February 2°d. We will need to <br /> schedule a special Board meeting to approve the contractor hire so we can move forward in a <br /> timely manner.The projected timeline means we will move out of the Canboro stare location at <br /> the end of February or early March and start the construction soon after and be back in the new <br /> renovated store by August. <br /> Open Session 1/20/2018 Page 2 of 3 pages <br />