Minutes 10-15-2019 Regular Meeting

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5 b. Performing Arts: Composed of OCAC Board Members with performing arts expertise, as well as one performing arts professional from the community. c. Arts in Education: Composed of OCAC Board Members with public education experience. 4. Non-governmental Grassroots Arts Program (GAP) applicants are also evaluated by a Financial Review Panel that evaluates the organization’s submitted financial documents to determine financial solvency and stability. Factors considered include the ratio of administrative or fundraising expense in overall budget, as well as a deficit or surplus without explanation and/or stated plan. 5. Each panel meets in person to evaluate assigned applications. Feedback, first strengths and then challenges, is offered by panelists and recorded by the Director. After discussion, each panelist submits a score through the online platform for each of the categories below. After all scores are submitted, the director records the final average score per applicant. 6. The scoring rubric for each grant program is as follows: GRASSROOTS ARTS PROGRAM GRANTS Artistic Merit – 35% Community Impact – 30% Program Management – 15% Financial Review – 10% NC Arts Council Priority of Funding – 10% ARTIST PROJECT GRANTS Artistic Merit – 50% Community Impact – 25% Program Management – 25% ARTS IN EDUCATION GRANTS Artistic Merit – 40% Integration in curriculum and/or enrichment – 40% Need (Free and Reduced Lunch Percentage) – 20% 7. Funding decisions are made at the next Advisory Board meeting. This year, funds were divided based on the percentage of applicants from each category. Artists represented 41% of applications, organizations 34%, and schools 25%. Therefore, the total of available funding ($62,058) was divided within those framework percentages. 8. Within each of the three categories, applicants are funded based on their score, e.g., an application with a score of 73 would receive 73% of their request. If excess funds were available in a category after dispersing funds based on score, they were divided among all recipients in that category. 9. All applicants are notified of the panel’s decisions. All GAP applicants received panel feedback. Artist Project Grant applicants can receive feedback upon request. Katie Murray said the Arts Commission received 80 grant requests for $187,560. She said 30 (38%) were first time applicants, and the Commission funded 60% of eligible request this year, and awarded $28,800 in Orange County funds, and $31,703 in State Grassroots Arts Program Funds. She said 43 grants were funded, included 10 first time applicants. She said the Commission received more applications from individual artists than organizations, and recipients included 16 artists, 15 non-profit organizations, and 12 schools. She said state grassroots funds and the Piedmont Laureate program usually also support the Commission’s funds; the Piedmont Laureate program will not be funded this year, but these funds were funded through the Arts Commissions’ general budget. She thanked the BOCC for its ongoing support. Katie Murray introduced the recipients, and Commissioner Greene presented the checks.