2019-875-E AMS - NC State University electric vehicle charger replacement grant

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DocuSign Envelope ID:78958EB7-5B02-4CA0-8EAF-F3E892A7B33B eCFR —Code of Federal Regulations htips://www,ecfr.govlcgi-bin/text-idx?SID=74dOb65502c549f3cildf... nature and size of the project,to compete for the contract. (c)The non-Federal entity must have written procedures for procurement transactions.These procedures must ensure that all solicitations: (1)Incorporate a clear and accurate description of the technical requirements for the material,product,or service to be procured.Such description must not,in competitive procurements,contain features which unduly restrict competition. The description may Include a statement of the qualitative nature of the material,product or service to be procured and, when necessary,must set forth those minimum essentlal characteristics and standards to which It must conform if It Is to satisfy its intended use.Detailed product specifications should be avoided if at all possible.When it is impractical or uneconomical to make a clear and accurate description of the technical requirements,a"brand name or equivalent" description may be used as a means to define the performance or other salient requirements of procurement.The specific features of the named brand which must be met by offers must be clearly stated;and (2)Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d)The non-Federal entity must ensure that all prequalified fists of persons,firms,or products which are used in acquiring goads and services are current and Include enough qualified sources to ensure maxlmum open and free competlllon.Also,the non-Federal entity must not preclude potential bidders from qualifying during the sclicitation period. f78 FR 78648,Dec.26,2013.as amended at 79 FIR 75885,Dec. 19,2014] §200,320 Methods of procurement to be followed. The non-Federal entity must use one of the following methods of procurement. (a)Procurement by micro-purchases.Procurement by micro-purchase is the acquisition of supplies or services,the aggregate dollar amount of which does not exceed the micro-purchase threshold(§200.67 Micro-purchase).To the extent practicable,the non-Federal entity must distribute micro-purchases equitably among qualified suppliers.Micro-purchases may be awarded without sollelting competltive quotations if the non-Federal entity considers the price to be reasonable. (b)Procurement by small purchase procedures.Small purchase procedures are those relatively simple and informal procurement methods for securing services,supplies,or other property that do not cost more than the Simplified Acquisition Threshold.If small purchase procedures are used,price or rate quotations must be obtained from an adequate number of qualified sources. (c)Procurement by sealed bids(formal advertising).Bids are publicly solicited and a firm fixed price contract(lump sum or unit price)Is awarded to the responsible bidder whose bid,conforming with all the material terms and conditions of the lnvltatlon for bids,Is the lowest In price.The sealed bid method is the preferred method for procuring construction,If the conditions in paragraph(cx1)of this section apply. (1)In order for sealed bidding to be feasible,the following conditions should be present: (€)A complete,adequate,and realistic specification or purchase description is available: (11)Two or more responsible bidders are willing and able to compete effectively for the business;and (ill)The procurement lends itself to a firm fixed price contract and the selection of the suocessful bidder can be made principally on the basis of price. (2)If sealed bids are used,the following requirements apply: (I)Bids must be solicited from an adequate number of known suppliers,providing them sufficient response time prior to the date set for opening the bids,for local,and tribal governments,the Invitation for bids must be publicly advertised; (Il)The invitation for bids,which will include any speclficallons and pertinent attachments,must define the items or services in order for the bidder to property respond; (III)All bids will be opened at the time and place prescribed In the Invitation for bids,and for local and tribal governments,the bids must be opened publicly; (lv)A firm fixed price contract award will t7e made In writing to the lowest responsive and responsible bidder.Where specified in bidding documents,factors such as discounts,transportation crest,and life cycle costs must be considered In determining which bid is lowest.Payment discounts will only be used to determine the low bid when prior experience Indicates that such discounts are usually taken advantage of;and 3 of 6 8/15/17, 12.16 PM