2019-875-E AMS - NC State University electric vehicle charger replacement grant

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DocuSign Envelope ID:78958EB7-5B02-4CA0-8EAF-F3E892A7B33B Reimbursement to the University shall be made upon approval of the Invoice by the Department's Financial Management Division. • TIMELY SUBMITTAL OF INVOICES The University may invoice the Department monthly for worts accomplished,but no less than once every six(6)months to keep the Project funds active and available. If the University Is unable to invoice the Department,then they must provide an explanation. Failure to submit invoices or explanation may result in de-obligation of funds. ■ FINAL INVOICE All invoices associated with the Project must be submitted within six(6)months of the completion of construction and acceptance of the Project to be eligible for reimbursement by the Department. Any invoices submitted after this time will not be eligible for reimbursement. T. REPORTING REQUIREMENTS AND RECORDS RETENTION PROJECT EVALUATION REPORTS The University Is responsible for submitting quarterly Project evaluation reports,in accordance with the Department's guidelines and procedures,that detall the progress achieved to date for the Project. PROJECT RECORDS The University and its agents shall maintain all books, documents, papers,accounting records, Project records and such other evidence as may be appropriate to substantiate costs incurred under this Agreement. Further,the University shall make such materials available at Its office and shall require its agent to make such materials available at Its office at all reasonable times during the contract period,and for five(5)years from the date of payment of the final voucher by the Federal Highway Adminlstratlon,for Inspection and audit by the Department's Financial Management Section,the Federal Highway Administration,or any authorized representatives of the Federal Govemment. Agreement ID#8239 13