Agenda 12-02-19 Item 8-a - Minutes

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33 1 2 a. Minutes 3 The Board approved the minutes from the October 3 Work Session and October 15, 2019 4 Regular Meeting as submitted by the Clerk to the Board. 5 b. Motor Vehicle Property Tax Releases/Refunds 6 The Board voted to adopt a resolution, which is incorporated by reference, to release motor 7 vehicle property tax values for five taxpayers with a total of six bills that will result in a reduction 8 of revenue in accordance with NCGS 05-381(a)(1). 9 C. Property Tax Releases/Refunds 10 The Board voted to adopt a resolution, which is incorporated by reference, to release property 11 tax values for nineteen taxpayers with a total of thirty-three bills that will result in a reduction of 12 revenue in accordance with North Carolina General Statute 105-381(b). 13 d. Applications for Property Tax Exemption/Exclusion 14 The Board voted to adopt a resolution, which is incorporated by reference, for fourteen untimely 15 applications for exemption/exclusion from ad valorem taxation for forty-nine bills for the 2019 16 tax year. 17 e. North Carolina Governor's Highway Safety Program: Orange County Sheriff's 18 Office Traffic Safety Project and Approval of Budget Amendment#2-13 19 The Board voted to adopt the North Carolina Governor's Highway Safety Program Local 20 Governmental Resolution accepting federal funding for traffic safety projects to the Sheriff's 21 Office; authorized the Chair to sign the Resolution; and approved Budget Amendment#2-B 22 accepting the $20,000 from federal grant funds. 23 g. Budget Amendment#2-C —Approval of an Intermediate Budget for the Link 24 Government Services Center Remediation Project 25 The Board voted to approve Budget Amendment#2-C, authorized the County Manager to 26 execute a lease for 405 Meadowlands Drive, and ratified the Manager's signature for a lease for 27 115 East King Street. 28 29 Discussion and Approval of the Items Removed from the Consent Agenda 30 31 f. Modifications to the Board of County Commissioners' "Rules of Procedure" for 32 Meeting Classifications and Clarification on Public Comments at BOCC Meetings 33 The Board considered voting to approve changing all references to the Board's formal meetings 34 from "Regular Meeting" to "Business Meeting" going forward; and the modifications to the Rules 35 of Procedure as submitted by the County Attorney in Attachment 3 clarifying opportunities for 36 public comment at Board meetings. 37 38 Commissioner McKee said this change will take a massive amount of effort to update 39 documents. 40 David Hunt said this is merely used as a reference going forward involving changes in 41 the Rule of Procedure and the calendar at this time, and staff will correct items going forward. 42 He said staff is not looking to retroactively make changes to historical documents. 43 Commissioner McKee said he is referring to other documents that are currently in use, 44 and he does not understand the issue between a regular meeting and a business meeting. 45 John Roberts said State Statute defines any board meeting as a regular meeting, and 46 jurisdictions must have a minimum of one regular meeting per calendar month. He said 47 historically, the BOCC has referred to regular meetings as only those meetings where votes are 48 taken. He said in an effort to try to separate this, David Hunt came up with the idea to use the 49 term `business meeting', like other towns do. 50 Commissioner McKee said it is not worth arguing over.