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2 <br /> <br />November 6, 2019 <br /> <br />Proposal For: <br /> <br />Orange County Asset Management <br />Allison Cooper, Asset Management Coordinator <br />acooper@orangecountync.gov <br /> <br />Dear Ms. Cooper: <br /> <br />Starpoint Global Services (“Starpoint”) hereby submits this proposal for the digitization of Large <br />Format Drawings belonging to Orange County Asset Management (“OCAM). Thank you for <br />giving Starpoint the opportunity to provide you with this information. <br /> <br />Executive Summary <br /> <br />Pricing is based simply on an all-inclusive, per-image rate. There are no added charges for <br />pick-ups or deliveries, for prep hours, for keystrokes of data entry, for empty boxes, or for <br />storage of the original files during and after scanning. <br /> <br />To complete this digitization project, Starpoint will pack all targeted large format drawings for <br />relocation to Starpoint’s NC facility. Starpoint can make data available to the department by a <br />secure ShareFile at any point during the process. <br /> <br />Starpoint proposes to provide for the safety, security and accessibility of all records by protecting <br />access and privacy where required. We will accomplish this by: <br />x Securely relocating records to Starpoint’s information management center <br />x Providing inventory and activity reports to Orange County Asset Management <br />x Giving access to records only to authorized personnel <br />x Retrieving and delivering records when needed by the Department <br />x Making any additions to inventory as needed by the Department <br /> <br /> <br />Starpoint proposes to provide all hardware, labor and expertise to complete the relocation of <br />existing drawings, document preparation, scanning, indexing, page by page quality control <br />comparisons (QC), data export, data delivery and document destruction (if desired). Starpoint <br />will also provide six months of free storage in a secure, HIPAA-compliant environment at our <br />Siler City facility. Starpoint will maintain continuity of access throughout the scanning process <br />with digital transmission of requested files available at no additional charge to the Department. <br /> <br />Overview <br /> <br />Headquartered in Siler City, NC, Starpoint is a national leader in the records management field <br />and a longtime provider of storage, scanning, document destruction and all associated services <br />for hospitals, universities, municipalities, and large corporations throughout the United States. <br />DocuSign Envelope ID: 2A625151-A0A5-4550-AF52-91CBC3DDBC3C