Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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31 38 Minutes of closed sessions will be presented to the board during a closed session held under G.S. 143-318.11(a)(1). Motion to go into closed session should state that one purpose of the session is "to prevent the disclosure of information that is made privileged or confidential by G.S. 143-318.10(e)." Minutes and general accounts of closed sessions shall be consid- ered sealed automatically. Closed session records shall be un- sealed by board action if and when the closed session's purpose would no longer be frustrated by making these records public. Comment: See G.S. 143-318.10(d)and the discussion of minutes in Bonnie E. Davis,Handbook for North Carolina County Com- missioners,second edition, revised,by Joseph S. Ferrell(Chapel Hill, N.C.: Institute of Government, 1985). G.S. 143-318.11(d) provides that minutes and other records made of a closed session may be withheld from public inspection as long as such inspection would frustrate the purpose of the closed session. Rule 31. Appointments. The board shall make appointments to covered advisory boards and committees as provided in the Or- ange County Board of County Commissioners Advisory Board Policy and associated board-specific policies and as that Policy and associated policies may be amended from time to time. Rule 32. Amendment of the Rules. These rules may be amended at any regular meeting or at any properly called spe- cial meeting that includes amendment of the rules as one of the stated purposes of the meeting. Adoption of these rules or an amendment thereof shall require an affirmative vote equal to a quorum. Comment:Local boards may generally amend their rules of proce- dure whenever they choose,unless a statute or rule of the body that created the particular board provides otherwise. To ensure that any amendments adopted reflect the will of the board majority,a vote equal to a quorum is required to approve the amendment. Rule 33. Reference to Robert's Rules of Order. To the ex- tent not provided for in, and not conflicting with the spirit of, these rules, the chair shall refer to Robert's Rules of Order to resolve procedural questions.