Agenda 11-07-19 Item 6-c - Application Modifications for Volunteer Advisory Boards and Commissions

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2 If and/or when the Board approves the new application, the following next steps will need to be implemented to switch to the new application and process. (The actions below will likely take several weeks to accomplish.) • Information Technologies (IT) will need to format the layout of the online application. • IT will need to modify the current database fields for the additional questions. • IT will need to modify the coding for the report package presented to the BOCC for appointments. • The Clerk's Office will need to contact the applicants on the boards up for appointment to get a response for the additional questions (approximately 2 — 10 applicants per board). Additional BOCC decision: • Does the Board wish to move forward with the November 14 regular work session as a trial run of the new appointment discussion process, using the current application (and not the new one)? The Board may want to consider reviewing the current pending appointments at the November 14 regular work session, based on the original application responses. It should be noted that: • The Board's next regular work session will be on February 11, 2020. • February 2020 will mean some boards will wait for appointments for 6 to 9 months. • Several pending appointments are based on town recommendations. • Some appointments are re-appointments with no other applicants under consideration. • If the BOCC wishes to see the responses to the new questions for specific boards, those appointments could be postponed by the Board until the February work session. A future discussion topic for the Board regarding appointments is: • In 2020 there are regular work sessions in February, March and April, then a 5-month gap to September. Do additional work sessions need to be added? Does the BOCC want to discuss appointments in budget work sessions? FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENABLE FULL CIVIC PARTICIPATION Ensure that Orange County residents are able to engage government through voting and volunteering by eliminating disparities in participation and barriers to participation. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board consider approving the proposed changes to the volunteer application for advisory boards and commissions and provide direction on holding or cancelling the November 14, 2019 work session.