Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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5 Attachment 2 BOCC Meeting Types The following is offered for clarification based on the BOCC discussion at the 10/3/19 Work Session, Item#1, "Public Comments at BOCC Meetings". Items printed below are either directly from or paraphrasing information from "Open Meetings and Local Governments in North Carolina" (Bluestein and Lawrence)from the UNC School of Government and their interpretation of North Carolina General Statues. Official Meeting—An official meeting occurs whenever a majority of the members of a public body gather together in order to • Conduct a hearing • Participate in deliberation • Vote • Or otherwise transact public business Notice Requirements for Official Meetings— The law delineates four categories of meetings—regular, special, emergency and recessed—and establishes different notice requirements for each type. (These four categories are based on a notification timeline. The categories are not dependent on the content,format or process method of the meeting.) Notice Requirements • Regular Meeting— 10 days before the first meeting, usually submitted annually • Change in Regular Meeting—at least 7 days prior to the changed meeting • Special Meeting—48 hours prior to the meeting, must list topics • Emergency Meeting—immediate decision needed, cannot wait 48 hours, notify local news outlets that requested notice • Recessed Meeting—a recessed meeting is essentially noticed at the time of recess when the time and place is announced (in open session) of when the meeting will resume. Use of the Term Regular Meeting A regular meeting is typically a business meeting held at regular times such as the first Tuesdays of each month.