Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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4 Attachment 1 Excerpt from BOCC Draft Work Session Minutes from 10/3/19 The Board met to discuss potential changes to the Board's current framework regarding public comments at BOCC meetings. Chair Rich said this issue was brought up by Earl and a resident at a recent meeting. John Roberts said it came up because a lot of false information was being spread that the Board of County Commissioners was talking about things behind closed doors, which was not true. An item was just opened for discussion, and no vote was taken. The public does have an opportunity to give their comments at a public hearing, and the Board allows public comment at all regular meetings. Work session discussions are intended to be continued to another time. Commissioner Marcoplos said that a Work Session is not a private meeting. The public can attend and listen. Commissioner Price said the booklet already says that. Can we just add to what's in the book to explain we are not conducting regular business? Chair Rich said the consensus seems to be to bring this topic back to a regular meeting with some proposed wording to manage expectations. John Roberts said he will put it on an agenda and allow for public comment, and will make the desired changes. Bonnie Hammersley said she was reminded that this wasn't only regarding a public work session, but also other types of meetings. Greg Wilder said there are different types of meetings. We have special sessions, meetings with other jurisdictions, the retreat, legislative breakfasts and other types. The petition says all types of meetings. Commissioner Dorosin said I think it should apply for all types of meetings except regular meetings. We have plenty of other regular meetings per month. Any other types of meetings besides regular meetings are like work sessions. Commissioner Price asked can we add a section on when public comment is allowable? Commissioner Dorosin said we need a section describing work sessions are and why. Commissioner Price said there is already a section, but it's not as descriptive as you're talking about. I agree with what you're saying, but don't know if we need to spell out public comment in each type of meeting. Commissioner Dorosin said I believe we need to state what a work session is. Bonnie Hammersley said Commissioner Dorosin's suggestion of putting something at the top of the agenda that it's not an opportunity for public comment is good. Commissioner Dorosin — I would have the language "Work Sessions are designed to xxx", and address no public comment. If we spell it out, people will better understand. We can use boilerplate language and change the only date when the next public comment is available. Chair Rich asked if we need to have a definition for AOG meetings. The two categories are regular and work sessions (all others are work sessions). We need to clarify this here. Greg Wilder said that the statement that the Board doesn't make decisions at work sessions is not totally correct, and you occasionally vote. John Roberts will need to figure out the best way to word this. Commissioner Dorosin said the AOG is not a voting situation; it's just a type of agreement. Commissioner Bedford said at joint meeting, votes are possible. Bonnie Hammersley said you can vote at any meeting that has a quorum, and not have to bring it back. Even at budget time, the final vote is not concrete until it's a final vote when the budget is approved. Otherwise, it's an unofficial vote. This is related to official votes. Chair Rich said John will come up with language and we will discuss it at a regular meeting.