Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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1s 22 Comment: See G.S. 153A-40(c). That statute also speaks of two other categories of gatherings that may be held outside the boundaries of the county:retreats,and meetings with the legislative delegation representing the county in the General Assembly.The statute expressly forbids the board to take any official action at any such meetings,so they are not mentioned in the proposed rule. However, such meetings are covered by the Open Meetings Law if a majority of the board is present and"deliberates"on public business. V. Agenda Rule 8. Agenda. (a) The county manager shall prepare the agenda for each regular, special and emergency meeting subject to review and approval by the chair and vice-chair.A request to have an item of business placed on the agenda must be received by 12:00 noon, Monday of the week prior to the meeting. Any Board member may petition the Board to have an item placed on the agenda. (b) The agenda packet for regular meetings shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background in- formation relevant to items on the agenda. A copy of the agenda packet shall be provided to each member of the board at least ninety-six hours before the meeting. Documents in the agenda packet, if not previously available for public inspection, shall be- come so when packets have been provided to each board member or left at his or her usual dwelling. Copies shall be available for members of the public in the clerk's office and at the Orange County Main Public Library. The agenda is also published on the county's web site,orangecountync.gov. For all other meetings (special, work sessions, etc.) a copy of the agenda and attachments shall be available to members of the public on the Orange County website prior to the meeting (usually 48-72 hours before the meeting). The clerk's office shall post agendas for regular meetings, public hearings and work sessions on the county's website within 24 hours after they are distributed to the Board of Commissioners by the county manager's office.