Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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14 21 Comment: The Open Meetings Law requires that any "offi- cial meeting" at which a majority of the board deliberates on public business must be open to the public and notice must be given. The last sentence of the rule embodies that prin- ciple. The rule goes beyond the Open Meetings Law in re- quiring a published schedule of work sessions or committee meetings held on a regular basis. G.S. 143-318.13(a) provides that if the board holds any regu- lar,special,emergency,or other official meeting by use of con- ference telephone or other electronic means, the clerk shall provide a location and means whereby members of the public may listen to the meeting and notice of the meeting shall specify that location. Rule 7. Location of Meetings. All meetings shall be held within the boundaries of Orange County except as otherwise provided herein. 1. A joint meeting with the governing board of any other po- litical subdivision of this state or any other state may be held within the boundaries of either subdivision as may be stated in the call of the meeting. At any such joint meeting, the board reserves the right to vote separately on all mat- ters coming before the joint meeting. 2. A special meeting called for the purpose of considering and acting upon any order or resolution requesting members of the General Assembly representing all or any portion of this county to support or oppose any bill pending in the General Assembly or proposed for introduction therein may be held in Raleigh or such other place as may be stated in the call of the meeting. 3. A meeting may be held in connection with a retreat, fo- rum, or similar gathering solely for the purpose of provid- ing members of the board with general information relat- ing to the performance of their public duties. 4. A meeting may be held while in attendance at a convention, association meeting, or similar gathering solely to discuss or deliberate the board's position concerning convention resolutions, elections of association officers, and similar is- sues that are not legally binding upon the board or its con- stituents.