Agenda 11-07-19 Item 8-f - Modifications to the Agenda 11-07-19 Item Board of County Commissioners’ “Rules of Procedure” for Meeting Classifications and Clarification on Public Comments at BOCC Meetings

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12 19 the principal bulletin board of the county and at the regular meeting place, and delivered to all board members not present at the meeting at which the special meeting was called. Only items of business speci- fied in the motion calling for the special meeting may be transacted at a special meeting called in this matter unless all members are present and the board determines in good faith at the meeting that it is essen- tial to discuss or act on the additional item immediately. Comment: See G.S. 153A-40(a) and G.S. 143-318.12(b)(2). (c) Emergency Meetings. The chair or a majority of board members may at any time call an emergency meeting of the board by signing a written notice stating the time and place of the meeting and the subjects to be considered. Written or oral notice of the meeting shall be given to each board member and to each news organization that has filed a written emergency meeting notice request with the clerk to the board, and whose request includes that organization's telephone number. Only business connected with the emergency may be considered at an emergency meeting. (d) Work Sessions, Committee Meetings or other Informal Meetings. The chair or a majority of the board members may schedule work sessions, committee meetings or other informal meetings of the board or of a majority of its members at such times and concerning such subjects as may be established by the board. The times and subject matter may be established by reso- lution or order of the board. A schedule of any such meetings that are held on a regular basis shall be filed in the same place and manner as the schedule of regular meetings. Work sessions and other informal official meetings not held regularly are sub- ject to the same notice requirements as special board meetings. Work sessions include regular work sessions, budget work sessions, joint meetings with other governmental entities, and other meetings not scheduled as "Peg�business meetings." All work sessions are open to the public and the public is invited to attend and observe work sessions. Public comment is generally not permitted at work sessions for several reasons: (1) Work sessions are, by design, intended to be informal meetings to allow back and forth discussion between and among board members; (2) For the most part items presented at work sessions for board discussion, are items that are in the early stages of development, are items for which county staff need direction from the Board of