Agenda 11-07-19 Item 8-a - Minutes

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5 1 a. Visual Arts: Composed of OCAC Board Members with visual arts expertise, as 2 well as one visual arts professional from the community. 3 b. Performing Arts: Composed of OCAC Board Members with performing arts 4 expertise, as well as one performing arts professional from the community. 5 c. Arts in Education: Composed of OCAC Board Members with public education 6 experience. 7 4. Non-governmental Grassroots Arts Program (GAP) applicants are also evaluated by a 8 Financial Review Panel that evaluates the organization's submitted financial documents 9 to determine financial solvency and stability. Factors considered include the ratio of 10 administrative or fundraising expense in overall budget, as well as a deficit or surplus 11 without explanation and/or stated plan. 12 5. Each panel meets in person to evaluate assigned applications. Feedback, first strengths 13 and then challenges, is offered by panelists and recorded by the Director. After 14 discussion, each panelist submits a score through the online platform for each of the 15 categories below. After all scores are submitted, the director records the final average 16 score per applicant. 17 6. The scoring rubric for each grant program is as follows: 18 GRASSROOTS ARTS PROGRAM GRANTS 19 Artistic Merit— 35% 20 Community Impact— 30% 21 Program Management— 15% 22 Financial Review— 10% 23 NC Arts Council Priority of Funding — 10% 24 ARTIST PROJECT GRANTS 25 Artistic Merit— 50% 26 Community Impact— 25% 27 Program Management— 25% 28 ARTS IN EDUCATION GRANTS 29 Artistic Merit—40% 30 Integration in curriculum and/or enrichment—40% 31 Need (Free and Reduced Lunch Percentage)— 20% 32 7. Funding decisions are made at the next Advisory Board meeting. This year, funds were 33 divided based on the percentage of applicants from each category. Artists represented 34 41% of applications, organizations 34%, and schools 25%. Therefore, the total of 35 available funding ($62,058) was divided within those framework percentages. 36 8. Within each of the three categories, applicants are funded based on their score, e.g., an 37 application with a score of 73 would receive 73% of their request. If excess funds were 38 available in a category after dispersing funds based on score, they were divided among 39 all recipients in that category. 40 9. All applicants are notified of the panel's decisions. All GAP applicants received panel 41 feedback. Artist Project Grant applicants can receive feedback upon request. 42 43 Katie Murray said the Arts Commission received 80 grant requests for$187,560. She 44 said 30 (38%) were first time applicants, and the Commission funded 60% of eligible request 45 this year, and awarded $28,800 in Orange County funds, and $31,703 in State Grassroots Arts 46 Program Funds. She said 43 grants were funded, included 10 first time applicants. She said 47 the Commission received more applications from individual artists than organizations, and 48 recipients included 16 artists, 15 non-profit organizations, and 12 schools. She said state 49 grassroots funds and the Piedmont Laureate program usually also support the Commission's 50 funds; the Piedmont Laureate program will not be funded this year, but these funds were funded 51 through the Arts Commissions' general budget. She thanked the BOCC for its ongoing support.