Agenda - 04-16-2001-2 - Laserfiche WebLink

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The consultant would provide technical expertise on governmental organizational matters as well as administrative support in ultimately producing recommendations for the Manager and Board's consideration. An external consultant will provide an independent perspective, keep the project on-track and on time, and help bring ideas to the table on how to best address the organizational needs and environment. Among other things, the consultant would independently conduct and report on the operational effectiveness component of the study, including interviews with involved employees, citizens, involved department heads, County Commissioners, and the Manager. • Use of an internal work group led by Personnel Director Elaine Holmes to organize and lead the study and work with the consultant to complete the current function inventory, functional needs assessment and identification of possible organizational responses/structure to respond to the study findings (Objectives 1, 2 and 5 above). Timing Once the Board of Commissioners confirms the study plan and approach, including the specific areas to be assessed, staff will proceed to identify a consultant(s). It is anticipated that this could be completed in May and staff would present the proposed consultant(s), plan of work, schedule and estimated costs to the, Board in June. In this way, we could begin work on the assessment in this fiscal year and continue work during the summer break. FINANCIAL IMPACT: The general estimate of the consultant cost is in the range of $30,000 to $50,000. The type of effort would be similar to the scope of the Y2K consultant and that cost about $40,000. Following the Board's confirmation of the scope of work, staff will work with possible consultants to get specific proposals and costs. It is anticipated that most of the cost will fall in the next fiscal year (2001-02) and funds will be proposed in the Manager's Recommended Budget. Ta the extent any funds are required in this fiscal year, these will came from the Manager's contingency fund. RECOMMENDATION(S): The Manager recommends the Board discuss the organizational assessment plan and approach and provide direction to staff on how it wishes to proceed.