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Orange County ABC Board Open Meeting Minutes Tuesday December 16, 2014 . Open Session 11/18/2014 Page 2 of 2 pages 8:43am Greg Stroud with the Orange County Sheriff Dept. joined the meeting with an update from the Sheriff’s Office. Gregg stated he is back full time and will continuie working with the Board. He will be compiling information for the Board from the previous year and will bring back to the Board an annual update. 8:50am Greg Stroud left the meeting. 5 General Managers Updates: 1. Law Enforcement Report: This report is required by the NCABC. 2. Risk policy Renewal and Review: A copy of the new risk policy was available at the meeting. Discussion was held about what is covered in case of a loss. The new policy renews each year on January 1. 3. Governor’s Initiative to reduce Underage Drinking: The Governor announced the initiative on underage drinking at Daniels Middle School in Raleigh on December 3rd. The State ABC Commission met on December 10th to consider a proposal prepared by the Commission’s staff that would (a) increase the bailment/surcharge by $0.60/case to fund the initiative’s $3 million annual program cost; (b) reduce the bailment fee by $0.10/case; and (c) increase the local mark- up from 39% to 39.5%. The Commission adopted the proposal in a unanimous vote and will go into effect on May 1, 2015 6 Chapel Hill North Project : a. Construction Update: The construction on the Chapel Hill North location is moving forward with an expected completion date of early March. The timeline remains within the original contract completion date in early May. It also stays within the lease for the current space that expires June 30, 2015. The steel is complete as well as the roof decking. The next steps are the concrete slab and the beginning of the roadwork. b. Project Balance Sheet: A payment in the amount of $788.50 was made to Corley Redfoot for contracted architectural services and reimbursable expenses. A balance of $5225.00 remains on their contract. Total pre-construction-related expenses to date for the project are $72,798.43. A payment of $82,545.50 was made to S&S Building on 11/24/2014 for contracted construction services. Payments to S&S Building to date total $423,684.46. The Board received a fifth change order for $6,266.00 for the additional cost of rock removal. Total change orders to date for the project, pending and paid are $183,406, representing 15.93% of the original contracted amount. Fees paid for testing and environmental services to date are $29,769.75. There was also a payment made to NC Department of Transportation for $5000.00 in review and inspection fees as per the original construction budget. Other construction-related expenses to date remain at $3100.00. Total expenses on the project to date are $446,784.46. 7. Vacation Revision: A revision to the Vacation Policy will give employees an option to receive pay up to 40 hours of their accumulated vacation time. Discussion was held. Mr. Jarvies made a motion to approve the revision to the Vacation policy (see attached Vacation leave Policy), Mr. Bagby seconded the motion and the vote carried. 8 Policy Manual Review: After discussion Mr. Bagby made a motion to form a committee to look into reformatting and separation of the Policy manual and Employee Handbook. The committee will be made up of Employees and Board Members. On the committee will be Tony DuBios, Angela Willoughby, Gregg Jarvis and Mike Lassiter and maybe a few store employees. Mr. Jarvies seconded the motion and the vote carried.