ABC Board minutes 111814 - Laserfiche WebLink

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Orange County ABC Board Open Meeting Minutes Tuesday November 18, 2014 . Open Session 11/18/2014 Page 2 of 2 pages 5 General Managers Updates: 1. Law Enforcement Report: This report is required by the NCABC. 2. Village Plaza Concept Plan Update: GM presented a news article from The Chapel Hill News that references the Village Plaza apartment project on Elliot Road. GM has spoken with the property management company about their plans during the project and Orange County ABC Board will be included in any meetings about the plans they are forming. 3. Risk policy Renewal and Review: This was tabled to the December meeting. 6 Chapel Hill North Project : a. Construction Update: The timeline for new store #3 in Chapel Hill North remains within the original contract completion date in early May. It also stays within the lease for the current space that expires June 30, 2015. The concrete foundation has been completed and the steel framing is in place. Rock continues to be encountered but is slowing as we get out of the ground. The process of removing poor soil and bringing in suitable soil continues and involves more cost for both steps of the process. The floor slab is slated for the end of November. b. Project balance sheet: One payment in the amount of $809.50 was made to Corley-Redfoot this month. A balance of $5,975.00 remains on their contract for architectural/project administration services. Total pre-construction-related expenses to date for the project are $72,759.93. A payment of $40,701.85 was made to S&S Building, general contractor for the construction of Store #3 on 10/16/2014. Payments to S&S Building to date total $341,138.96, representing 25.69% of their total contracted amount of $1,328,140. The Board received a forth change order for $15,578 for additional cost of rock removal. Total change orders to date for the project, pending and paid are $177,140, representing 15.39% of the original contracted amount. Total fees paid for testing and environmental services to date are $14,671.50. Other construction related expenses to date remain at $3,100.00. Total expenses on the project to date are $358,910.46. 7 Health Insurance Renewals: Mr. Lassiter recused himself from this topic as he is a recipient of ABC health insurance as a retiree. He did not participate in the discussion or vote on any motions. All Orange County ABC Board full-time employees and pre-65 retirees are currently on the same First Carolina Care Plan. Michelle Moffitt with Group Benefits Consulting presented renewal quotes from several health insurance companies all with similar benefits package. The renewals came in with increased rates from 12% to 31% over our current plan. It was noted that Mr. Bagby works for BCBS. He recused himself from discussion. Ms. Tilley made a motion to eliminate BSBC and United Health Care from the discussion as their costs far exceeded the other companies’ rates, Mr. Jarvies seconded the motion and the vote was 2-0 with Mr. Bagby not voting. Further discussion was held. As the conflict involving Mr. Bagby was resolved, he participated. Mr. Jarvies made a motion to stay with our current health insurance carrier, First Carolina Care with an increase of 12.31%. Ms. Tilley seconded the motion and the vote was 3-0. 8 Board Attorney: The Board Chair, Vice Chair and General Manager had previously met to review the applications for the board attorney position. There were 21 applications and that list was narrowed to 4 for further review by the whole board. Discussion was held concerning the 4 final applications. During the discussion the applicants were narrowed down further. Mr. Jarvies made a motion to enter into a contract to retain Christopher Willett of Beemer, Hadler, Willett PA. as the ABC Board Attorney. Mr. Lassiter seconded the motion and the vote carried.