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<br /> Orange County ABC Board <br /> Open Meeting Minutes <br /> Tuesday October 21, 2014 <br />. <br /> <br />Open Session 10/21/2014 Page 2 of 2 pages <br /> <br /> <br />5 Chapel Hill North Project : <br />a. Construction Update: The new timeline for the new store #3 in Chapel Hill North has been <br />extended another 30 days because of the issues early on in the construction. The timeline remains within <br />the original contract completion date in early May. It also stays within the lease for the current space that <br />expires June 30, 2015. The concrete foundation has been started and is 75% complete. The next step is <br />the road work on Perkins Drive and also utility work on the site followed by the structural steel. Rock <br />continues to be encountered at every turn slowing the process and incurring more cost for removal. <br /> b. Project balance sheet: Two payments were made to Corley Redfoot, the architectural firm, <br />totaling $1552.50. A balance of $6725.00 remains on their contract for architectural/project <br />administration services. A payment of $105,942.05 was made to S&S Building, general contractor for the <br />construction of Store #3 on 9/19/2014. Payments to S&S Building to date are $300,437.11. The Board <br />received a third change order for $5471.00 for additional cost of rock removal. Total change orders to <br />date for the project, pending and paid are $161,462. The total contract amount with S&S Building is <br />$1,312,462. Other construction-related expenses to date remain at $3100.00. Total expenses on the <br />project to date are $303,537. <br /> <br />6 Customer Service Shops: Customer Service shop results were presented and discussed. Staff would like <br />any additional feedback and comments from the Board on Customer Service Shops. Also, would like to <br />hear of any encounters of Board members and friends who shop our stores. <br /> <br />9:30am Rosa Tilley left the meeting. <br /> <br />7 Governors Initiative: The Governor’s Initiative to reduce underage drinking was unfunded by the <br />legislature and we expect to be contacted about ways we can help in this area. We anticipate they will <br />need funding and we need to have an idea of how we will respond. <br /> <br />Discussion was held Mr. Jarvies stated he wanted it on record, the Board is open to help fund the <br />prevention of underage drinking. More discussions will be held as the Governor extends the plans of <br />how he wants the project to be funded. <br /> <br />8 Board Goals: The Finance Officer presented background statistical information on revenue and profit <br />trends as requested by the Board. The purpose of the presentation was to advise the Board as to <br />historical sales trends based on five years of audited Board financials. The background information <br />was useful in helping the Board to assess future Board Goals and in developing a five-year capital <br />improvement plan. <br />Discussion was held and there was input from each Board member on Board goals for 2015. <br />Suggestions included: <br />• Opening the new Chapel Hill North store <br />• Looking into possible options for the Village Plaza store <br />• Investigating economic development within Orange County and possible future store sites <br />• Getting information from realtors, the Chamber of Commerce and Town and County <br />Economic Development offices and Waterstone <br />• Increase funding for grants and/or Orange County <br />• Employment Development plan <br />• Reviewing the process for employee evaluations <br />• Creating a Strategic Plan and/or long-range Capital Improvement Plan <br />• Reviewing the ABC web site <br />• Hiring a Board attorney <br />• Reviewing our risk and loss provisions <br />• Review the special order system