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Historic Preservation Commission Minutes September 22, 2010 2 d. Stabilization Efforts Staff shared photos of the stabilization work at the Blackwood Farm; a new roof and gutter system has been installed on the house and the large hay barn has been repaired. Dickinson questioned the engineering design of the new cable system intended to prevent the clerestory section of the barn from spreading. Dickinson and Gilfillen discussed different approaches for holding the clerestory knee walls in, while permitting the hayloft grapple hook to move back and forth along its overhead tracks. e. Membership Dickinson asked if there is a list of previous HPC members so that current members could identify people they would feel comfortable contacting personally and whom they could encourage to apply once again. Staff to research and produce list at future meeting. f. Unified Development Ordinance Staff provided updates on the Unified Development Ordinance. g. Other – Historic Resources near Mebane Members reviewed a map showing inventory sites near the city limits and ETJ for Mebane. ITEM #7: PUBLIC HEARINGS None. ITEM #8: ITEMS FOR DECISION a. Approval of Draft Letter Congratulating Hillsborough for Preserve America Community Status Members recognized the efforts of the Alliance for Historic Hillsborough in having Hillsborough named a Preservation America Community and asked staff to prepare a letter of congratulations to review at the next meeting. Members unanimously approved the draft memo included in their packets and directed staff to mail it to the staff at the Alliance. b. Annual Report to BOCC with Work Plan Advisory boards will be required to submit annual reports to the BOCC beginning in November. Reports will include the board’s mission statement, a brief summary of the board’s accomplishments for the year and an outline of what the board hopes to accomplish during the next year. The BOCC will review the reports during its winter retreat. Staff included a copy of the annual report form in the packets along with a copy of the Cultural Resources Objectives from the 2030 Comprehensive Plan and a table prepared for internal use as part of a review of implementing the 2030 Comprehensive Plan. Members used the table to begin to fill out the form. Staff to prepare a draft version of the form for refinement and approval at the HPC’s October meeting. c. Order of Business for Meetings (follow up from last meeting) While reviewing the HPC’s policy documents, part of the process for approving the new Design Standards, staff noticed that the HPC agenda format had strayed slightly from the order of business outlined in the Rules of Procedure. Staff suggested that the HPC consider reverting back to the order of business outlined in the Rules of Procedure. Members voted to change the order of business at HPC meetings to be consistent with the Rules of Procedure at the August meeting. The September meeting was the first opportunity to use the new agenda format. Remini made a motion that the HPC follow the order of business outlined in the Rules of Procedure, the agenda format used for the September meeting. Gilfillen seconded the motion. The HPC voted unanimously. ITEM #9: DISCUSSION ITEMS a. Beginning Brainstorming session regarding the updated County Scenic Corridor Map The HPC discussed ways to present the updated County Scenic Corridor Map to the Planning Board and, perhaps more important, what to do with the information. Members agreed that it would be useful for the HPC