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DocuSign Envelope ID:5FA4B1AC-B897-4C32-A1E4-4B4A8885A341 <br /> &ULF RFP for Disaster DebrisClearance and Removal Services <br /> Orange County, NC <br /> Assistance Program and Policy Guidelines are followed and serve as the foundation of our documentation and <br /> accounting systems. <br /> Documentation for Debris Hauling GULF 7rucklrqulpmant CBNFicallon�Fa rm <br /> In an effort to maximize accuracy of accounting, <br /> CrowderGulf utilizes the following system of project <br /> controls' <br /> Phase 1 Truck Certification <br /> All debris hauling trucks are certified in accordance with <br /> FPMA guidelines. Part of the certification procedure <br /> ak II. t s:._ <br /> Includes truck safety checks.Any trucks net meeting the Cl <br /> safety requirements will not be certified until infractions � �=� q� <br /> are remedied. <br /> cum►rM5 <br /> ocumentatlon procedures include: <br /> ■ Measuring the interior dimensions of all debris hauling truck beds to determine the <br /> measured cubic yard capacity <br /> • Safety and insurance requirements check is part of the certification process <br /> • The County's representative, CrowderGulf and the driver will each retain a copy of the <br /> completed Truck Certification Form <br /> • All equipment are affixed with placards displaying the owner's name, equipment number and certified capacity <br /> • A Capacity Certification Log is maintained in the field as a quality control tool <br /> • All tower inspectors are provided with a current Capacity Certification Log to enforce the integrity of the valid <br /> documentation against the truck placard f <br /> Phase 2- Debris Load Ticket Cam letion <br /> The term"load ticket' refers to the primary debris-tracking document that records the transport of debris from the <br /> original collection point to the OMS or final disposal site. By positioning the debris monitors at each point of the <br /> operations(collection, ❑MS and/or final disposition),the eligible scope of work can be properly documented. <br /> This process includes the following procedures: <br /> • Completion of a multi-part Debris Load Ticket for each truckload - ,of debris <br /> ■ County representatives)at the loading sites)will Inspect each <br /> loaded truck, legibly and accurately record the required - <br /> Information on the ticket and provide the debris hauler with a <br /> partially completed ticket <br /> • County representat[ve(s) at the temporary or final disposal <br /> site(s) inspection tower take the ticket from the driver and <br /> complete the disposal information <br /> ■ County representatives) retain the original completed ticket and a copy Is provided to the driver and a CrowderGulf representative <br /> • CrowderGulf representatives collect ticket copies and perform the first of many quality control checks <br /> • CrowderGulf field office personnel process the tickets sending electronic copies to the Home Office for additional <br /> quality control checks,data entry and storage <br /> Accurate completion of these two phases of quantitative and descriptive debris information is imperative for cost <br /> reimbursement and contractor invoicing.Whan electronic ticketing is used,the above procedures are slightly modified <br /> according to the firm acquired,while still maintaining the same qualify of information and satisfying requirements. <br /> 113 <br />