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DocuSign Envelope ID:63E81679-OC83-4B6C-B9E4-AFBB81985720 <br /> property, the Subrecipient agrees that it may be required to return the entire <br /> amount of the Federal and State assistance expended on that property. The <br /> Subrecipient further agrees to notify the Department immediately when any Project <br /> property is withdrawn from Project use or when any Project property is used in a <br /> manner substantially different from the representations the Subrecipient has made <br /> in its Application or in the Project Description for this Agreement for the Project. In <br /> turn, the Department shall be responsible for notifying FTA. <br /> b. Maintenance and Inspection of Vehicles. The Subrecipient shall maintain vehicles <br /> at a high level of cleanliness, safety, and mechanical soundness in accordance <br /> with the minimum maintenance requirements recommended by the manufacturer <br /> and comply with the Department's State Management Plan ("SMP"). The <br /> Subrecipient shall register all vehicle maintenance activities into the Department's <br /> Asset Management System (AssetWorks) or an electronic version of same. The <br /> Department shall conduct frequent inspections to confirm proper maintenance <br /> pursuant to this subsection and the SMP. The Subrecipient shall collect and submit <br /> to the Department at such time and in such manner as it may require information <br /> for the purpose of the Department's Asset Management System (AssetWorks) and <br /> the Transit Asset Maintenance ("TAM") Plan. <br /> c. Maintenance and Inspection of Facilities and Equipment. The Subrecipient shall <br /> maintain any Project facility, including any and all equipment installed into or added <br /> on to the facility as part of the Project, in good operating order and at a high level <br /> of cleanliness, safety and mechanical soundness in accordance with good facility <br /> maintenance and upkeep practices and in accordance with the minimum <br /> maintenance requirements recommended by the manufacturer for all equipment <br /> installed in or added to the facility as part of the Project. Such maintenance shall <br /> be in compliance with applicable Federal and state regulations or directives that <br /> may be issued, except to the extent that the Department determines otherwise in <br /> writing. The Subrecipient shall document its maintenance program in a written <br /> plan. The Department shall conduct inspections as it deems necessary to confirm <br /> proper maintenance on the part of the Subrecipient pursuant to this subsection <br /> and SMP. Such inspections may or may not be scheduled ahead of time but will <br /> be conducted such that they shall not significantly interfere with the ongoing and <br /> necessary functions for which the Project was designed. The Subrecipient shall <br /> make every effort to accommodate such inspections by the Department in <br /> accordance with the Department's desired schedule for such inspections. <br /> d. The Subrecipient shall collect and submit to the Department at such time and in <br /> such manner as the Department may require information for the purpose of <br /> updating the TAM Plan Inventory and any and all other reports the Department <br /> deems necessary. The Subrecipient shall also maintain and make available to the <br /> Department upon its demand all documents, policies, procedures, purchase <br /> orders, bills of sale, internal work orders and similar items that demonstrate the <br /> Subrecipient's maintenance of the facility in good operating order and at a high <br /> level of cleanliness, safety and mechanical soundness. <br /> NCDOT PTD Federal Agreement Page 10 of 23 <br /> Revised 12/28/2018 <br />