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DocuSign Envelope ID:2B4D73E9-BDB5-489D-89B3-EE18EFAA6AEF <br /> DAAS-735 <br /> (revised 2116) <br /> earliest date that grant records in any format may be destroyed. The Division of Archives and <br /> Records provides information about destroying confidential data and authorized methods of <br /> record destruction(paper and electronic) at http://archives.nedcr. ov/For- <br /> Government/Retention-Schedules/Authorized-Destruction. <br /> The NC DHHS record retention schedule is based on federal and state regulations and pertains <br /> to the retention of all financial and programmatic records, supporting documents, statistical <br /> records, and all other records supporting the expenditure of a federal grant award. Records <br /> legally required for ongoing official proceedings, such as Outstanding litigation, claims, audits, <br /> or other official actions, must be maintained for the duration of that action, notwithstanding the <br /> instructions of the NC DHHS record retention and disposition schedule. <br /> In addition to record retention requirements for records in any format, the long-term and/or <br /> permanent preservation of electronic records require additional commitment and active <br /> management by agencies. The community service provider will comply with all policies, <br /> standards, and best practices published by the Division of Aging and Adult Services regarding <br /> the creation and management of electronic records. <br /> 9 <br />