Agenda 10-15-19 Item 8-a - Minutes

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8 1 Commissioners. The schedule must show the date, time and place of each meeting. All 2 meetings will begin at 7:00 p.m. unless otherwise noted. 3 4 Discussion and selection of the 2020 calendar will provide the opportunity for the Board to 5 review the meeting schedule for the entire year as well as the proposed budget public hearing 6 schedule and other related issues. 7 8 In regard to the budget process, it should be noted that after the Manager presents the 9 Recommended Budget on May 5, all proposed amendments from Board members and staff 10 will be compiled, posted and updated on a continual basis on the County's website. This effort 11 will inform the public on the proposed amendments and provide interested individuals and 12 organizations sufficient time to prepare for making comments at the public hearings and/or 13 share any comments with the Board via electronic or other means. 14 15 Two calendar options are offered for consideration. The first calendar (Option #1) was 16 presented at the BOCC work session on September 10, 2019. Based on Board member 17 comments during the work session, an alternate calendar (Option #2) is also presented. 18 19 Original Option #1 20 During the budget process this past spring, Board members requested that the budget 21 amendment process be addressed, specifically to allow for public comments on any 22 amendments proposed after the Manager presented the Recommended Budget. Staff has 23 addressed this opportunity in the proposed meeting calendar for 2020 by scheduling the two 24 public hearings differently than in the past. 25 26 The first budget public hearing is proposed to occur on May 12, 2020 at the Whitted Center in 27 Hillsborough - after the Manager's Recommended Budget presentation on May 5. The second 28 budget public hearing is proposed to occur at the Southern Human Services Center in Chapel 29 Hill three weeks later on June 4, 2020. As proposed, convening the second public hearing on 30 June 4 would occur after the Board has conducted three budget work sessions and Board 31 members have had the opportunity to propose potential amendments to the Recommended 32 Budget. The June 4 second public hearing would provide the opportunity for public comment 33 on any proposed amendments and any other parts of the budget. The Board's fourth and final 34 budget work session is proposed for June 9, 2019 when the Board would make decisions on 35 proposed amendments and the entire budget, and also adopt its Resolution of Intent to Adopt 36 the Budget. The Board would officially approve the budget at the proposed June 16, 2020 37 Regular Meeting. 38 39 Option #2 40 For Option #2, the proposed April 23, 2020 Work Session has been moved to March 31. 41 Budget Work Sessions in May and June are also shifted forward to reduce the number of May 42 meetings and thereby extend the budget work sessions and last regular meeting to later in 43 June. The second/last budget public hearing is proposed to occur on June 9, 2020, after the 44 Board has conducted three budget work sessions and Board members have had the 45 opportunity to propose potential amendments to the Recommended Budget. It should be 46 noted that shifting the third budget work session to June 4 and the second public hearing to 47 June 9 would provide only three business days between meetings for the public to prepare 48 comments on any proposed amendments. The Board's fourth and final budget work session 49 would occur on June 16, 2019 when the Board would make decisions on proposed 50 amendments and the entire budget, and also adopt its Resolution of Intent to Adopt the