Agenda 10-15-19 Item 8-a - Minutes

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9 1 Budget. The Board would officially approve the budget at the proposed June 23, 2020 2 Regular Meeting. 3 4 David Hunt, Deputy Clerk, said he summarized the first six months of the two options 5 based on the comments from the last meeting, and the attempt was to spread out the 6 meetings. He said the revised schedule moves a meeting from April to March, and they tried 7 to shift others to avoid having more than two meetings a week. He said no meetings were 8 added or removed, just shifted. 9 Chair Rich asked if the net effect is that it just forces the Board to go a week later. 10 She said the April 23rd meeting has been moved to March, and the meetings in June go a bit 11 longer, finishing on the 23ra 12 David Hunt said by moving the April meeting to March, it spreads the budget meetings 13 over 16 weeks, with one meeting each week. He said Option 1 offers 11 weeks in a row with 14 at least one meeting per week, and some other weeks with a higher concentration of 15 meetings. 16 Commissioner Price said she likes moving the April meeting to March, but would like 17 to keep the May and June meetings as they are, and suggested a hybrid schedule of Options 18 1 and 2. 19 Commissioner Marcoplos said he likes Option 1, and sees nothing gained by delaying 20 it for a week. 21 Commissioner McKee said he prefers Option 1; the number of meetings is still the 22 same, and the Board needs to be judicious with its time. 23 Commissioner Bedford said it does not really matter to her, but likes Commissioner 24 Price's hybrid of moving the April meeting to March. 25 Commissioner Dorosin said that looking at the list of considerations, having one 26 meeting per week for 16 weeks does not matter. He said the penultimate bullet is of greatest 27 concern to him. He said Option 2 provides a longer timeframe for the budget, allowing for 28 more discussion and deliberation. He said the Board hears from the public that the process 29 has seemed rushed, and there was not enough information. He said this is a real 30 consideration, and school ending should not matter with the budget. He agreed that having a 31 longer timeframe is better, and he asked if amendments will be done differently this time. 32 Bonnie Hammersley said both options include a public hearing after the amendments 33 are in. 34 David Hunt said that the public hearing used to be held in the same week, or a week 35 apart, but this schedule moved the final public hearing date closer to the end of the budget 36 process to allow the public an opportunity to comment. 37 Commissioner Dorosin asked if the conflict with the Manager's Conference is a 38 problem. 39 Bonnie Hammersley said no, and it is her personal preference to not attend the 40 conference, due to the timing with the budget approval. She said she always attends the 41 winter conference. 42 Chair Rich said she thinks the public does get enough time after the amendments are 43 brought forward, and she leans towards staying with Option 1, but the hybrid is fine. She said 44 she does not want to go later in June just to give more time for discussion. She said the 45 Board needs to vote on this tonight. 46 Commissioner Marcoplos said that changing up the way the Board holds the meetings 47 solves the problem of participation, and adding another week does not improve that. 48 49 A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos 50 for the Board to approve the proposed meeting schedule for the Board of County 51 Commissioners for calendar year 2020 as outlined in Option #1.