Agenda 10-03-19 Item 2 - Discussion of County Commissioners’ Terms on Advisory Boards and Commissions

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2 Attachment A EXCERPT FROM THE APPROVED BOCC MINUTES- DECEMBER 18, 2018 6.a County Commissioners: Boards and Commissions Assignments The Board considered selecting the Boards and Commissions on which Board members would like to serve going into 2019. Chair Rich said the Board changed this process last year: the intragovernmental boards would be 2 one-year terms; and the regional boards would be 4 one-year terms. She said there are a few other snags that should be reviewed at a later date, but tonight the Commissioners will just choose boards. She said the reasoning behind the duration of service on the various boards is due to some boards have large learning curves, and it makes sense to serve longer than just one year. She said the process starts with the most senior commissioner choosing first. Commissioner Bedford said she would like to know the responsibilities and expectations of some of these boards. Chair Rich said the Commissioners are liaisons to these boards, and the first responsibility it to attend the meetings of these boards. She said if one cannot attend, one should inform the Clerk who would see if anyone else can attend. Chair Rich said sometimes members give updates during Commissioner comments at BOCC meetings, or by email if the update is particularly long in nature. Chair Rich asked if John Roberts would clarify the importance of not having more than three Board of County Commissioners members at a meeting. John Roberts said if four BOCC members attend, it is considered an official BOCC meeting as that number constitutes a quorum, and it would violate open meeting and notice laws. Chair Rich said a Commissioner can attend a meeting to which said Commissioner is not a liaison, but to be careful to keep open meeting and notice laws in mind. She said it would be wise to notify the Clerk and the assigned Commissioner prior to attending. Process Governing the Selection Process of BOCC Boards/Commissions Assignments 1. Each Commissioner is to have one "save" (senior members to go first)--(choosing one board that they currently serve on and service as an officer is not an automatic exemption): • Appointments to regional boards are to be no more than 4 years. • Appointments to intra-county boards are to be no more than 2 years. The round robin process will continue as in the past below: 2. The junior member will then pick one board first in the first round and then least senior members of the Board will choose one board on which to serve (suggestion is to do this alphabetically - by last name) 3. In the second round, the senior member will pick first, and then the other senior members to the least senior member will pick 4. And then it is back to the junior member. BOARD NAME MEETING DATE BOCC MEMBER BOCC member BOCC Member Serving 2018 Serving 2019 STATUTORY ABC Board Monthly, Third Commissioner Not Commissioner Price Commissioner Tues 8:30 AM- Required (non-voting Price ABC offices in member) Hillsborough