Agenda 10-01-19 Item 6-b - Approval of Board of Commissioners Meeting Schedule for Calendar Year 2020

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7 BOCC 2020 Meeting Calendar Considerations A draft 2020 BOCC meeting calendar (Option #1) was presented at the BOCC work session on September 10, 2019. Based on Board member comments during the work session, a modified calendar (Option #2) has been discussed with the Budget Office (Paul Laughton), Manager's Office (Greg Wilder) and the Clerk's Office (Donna Baker, David Hunt). The following modifications are detailed in Option #2 - • The proposed Regular Work Session on April 23 is moved to March 31. • Proposed Budget Work Sessions in May and June are shifted forward to reduce the May meetings and extend the budget work sessions and the subsequent last regular Board meeting to later in June. Considerations • April, May and June are the busiest BOCC meeting months of the year because of the budget process. • February and March have fewer meetings than in past years, especially with joint meetings with the towns being pursued in a different format. • Part of the scheduling challenge is to have two meetings during some weeks and thereby allow some weeks with no meetings. • The modified calendar (Option #2) has at least one meeting per week for 16 weeks in a row. The original calendar (Option #1) has at least one meeting a week for 11 weeks in a row. • The BOCC, per its Rules of Procedure, conducts regular meetings typically on the first and third Tuesdays of the month. Option #1 follows this parameter in June 2020. Option #2 depicts the regular meetings in June 2020 occurring on the first and fourth Tuesdays. • The last day of school before the summer break is scheduled to be June 11 for Orange County Schools and June 12 for Chapel Hill Carrboro City Schools. • Option #1 proposes the last regular Board meeting for June occur on June 16, 2020. Option #2 proposes the last regular meeting for June 23, 2020.