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DocuSign Envelope ID: FBA030F0-9120-42B9-A272-5932D959B8F6
<br /> Conb:aet#
<br /> (Charles House Association)
<br /> ATTACHMENT D
<br /> Conflict of Interest Policy
<br /> The Board of Directors or other governing persons, officers, employees or agents are to avoid any conflict,
<br /> of interest, even the appearance of a conflict of interest. The Organizations Board of Directors/Trustees
<br /> or'other governing body, officers, staff and agents are obligated to always act in the best interest of the
<br /> organization.This obligation requires that any Board member or other governing person, officer, employee
<br /> or agent, in the performance of Organization duties, seek only the furtherance of the Organization mission.
<br /> At.all times, Board. members or other governing persons, officers, employees or agents, are prohibited
<br /> from using their job title, the Organization's name or property,for private profit or benefit.
<br /> A. The. Board merribers or other governing persons, officers, empioyees, .or agents of the Organization
<br /> should neither solicit nor accept gratuities, favors, or anything of monetary value from current:or potential
<br /> contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from
<br /> the actions of-any Board member or other governing person, officer, employee or agent This Is not
<br /> intended to preclude bona-fide Organization fund raising-activities. i
<br /> B. A Board or other governing body member may, with the approval of Board or other governing body,
<br /> receive honoraria for lectures and other such activities while not acting In any official capacity for the
<br /> Organization. Officers may, with the approval of.the Board or other governing body, receive honoraria for
<br /> lectures and other such activities while on personal days, compensatory time, annual leave, or leave.
<br /> without pay. Employees may, with the prior written approval of their supervisor, receive honoraria for
<br /> lectures and.other such activities while on personal days, compensatory time, annual leave, or leave
<br /> without pay. if a Board.or other governing body member, officer, erriployee or agent Is acting In any official
<br /> capacity, honoraria received in connection with activities relating to the Organization are to be paid to the
<br /> Organization.
<br /> C. No Board member or other governing person, officer, employee, or agent of the Organization shall
<br /> participate in the selection, award,.or administration of a purchase or contract with a vendor where, to his
<br /> knowledge,.any of the..folioVwing_has.a financial interest in that purchase or contract:
<br /> I, The Board member-or other governing person,.officer, employee,or agent;
<br /> 2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law;
<br /> 3. An organization.in which any of the above Is.an officer,director, or employee;
<br /> 4. A person or organization with whom any of the above individuals is negotiating or has any
<br /> .arrangement concerning prospective employment or contracts.
<br /> D. Duty to Disclosure, -- Any conflict of interest, potential conflict of interest; or the appearance of a
<br /> conflict of interest is to be reported to the Board or other governing body or one's supervisor immediately.
<br /> E. Board Action--When a conflict of interest is relevant to:a matter requiring action by the Board of
<br /> DI rectors/Trustees or other governing body, the Board member or othergoverning pe.rsoh, officer,
<br /> employee,:or agent(person(s)J must disclose the existence of the conflict of interest and be given the
<br /> opportunity to.disclose all material facts to the Board and members of committees with governing board
<br /> delegated powers considering the possible conflict of interest.After disclosure of all material facts, and
<br /> after any discussion with the person, he/she shall leave the governing board or committee meeting while
<br /> the determination of a conflict of interest is discussed and voted upon. The remaining board or committee
<br /> members shall decide €f.a conflict of interest exists. In addition, the person(s)shall not participate In the
<br /> Final deliberation or decision regarding the matter under consideration and shall leave the meeting during
<br /> the discussion of and vote of the Board of DirectorslTrustees or other governing body.
<br /> F.Violations of the Conflicts of Interest Policy --If the Board of Directors or other governing body has
<br /> reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or possible
<br /> conflicts of interest; it shall .inform the person of the basis for such belief and afford the person .an
<br /> opportunity to explain the alleged failure to disclose. If, after hearing the persons response and after
<br /> making further investigation as warranted by the circumstances, .the Board of Directors/Trustees or other
<br /> Rev. 46-07-2015 I
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