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DocuSign Envelope ID: BDDDD430-E4C8-4429-B240-4E14BF7C5CC7 <br /> i) Maintain and adhere to Governance Policies and Procedures to ensure the HMIS Advisory Board <br /> is governing in compliance with the HMIS Advisory Board Governance Charter and uses a clearly <br /> defined and transparent process. <br /> 3. HMIS Lead Agency <br /> The North Carolina Coalition to End Homelessness has been designated as the HMIS Lead Agency for the <br /> shared HMIS project as of July 1, 2018.The HMIS Lead Agency is responsible for managing and <br /> administering all HMIS operations and activities.The HMIS Lead Agency exercises these responsibilities <br /> at the direction of the HMIS Advisory Board.These responsibilities are contingent on receipt of the <br /> appropriate funding from participating CoCs and Partner Agencies.The responsibilities of the HMIS Lead <br /> Agency include: <br /> a) General <br /> 1. Obtain and maintain the contract with the selected software vendor. <br /> 2. Determine the parameters of the HMIS as it relates to continuity of service, ability to <br /> limit access to the data, hosting responsibilities,general security and maintenance <br /> issues, data storage, back-up and recovery, customization, compliance with HUD Data <br /> Standards, reporting needs,training, and technical support. <br /> 3. Provide overall staffing for the operation of the HMIS, including the HMIS Advisory <br /> Board and its subcommittees and workgroups. <br /> 4. Develop and maintain all HMIS operational agreements, policies, and procedures, <br /> including a written privacy notice. <br /> 5. Obtain signed Partner Agency Agreements and User Agreements. <br /> 6. Invoice Partner Agencies and jurisdictions for HMIS fees approved by the HMIS Advisory <br /> Board. <br /> 7. Monitor Partner Agencies and users to ensure compliance with HMIS operational <br /> agreements, policies, and procedures on behalf of, and at the direction of,the HMIS <br /> Advisory Board. <br /> 8. Attend meetings of the participating CoCs' Boards of Directors (or equivalent decision- <br /> making bodies) <br /> 9. Attend the HMIS or Data Committee meetings of participating CoCs. <br /> 10. Provide and maintain the HMIS website. <br /> 11. Comply with federal HMIS Data Standards (including anticipated changes to the HMIS <br /> Data Standards) and all other applicable laws. <br /> 12. Apply as the project applicant for all HUD CoC Program HMIS Projects for the <br /> participating CoCs. <br />