OC Procurement and Disbursement Policy for Housing (approved 090319)

Browse Search

to be agreed upon and signed by all parties to the original contract and two representatives of the County . The change order must detail any changes to the original contract price . 12 . No work may begin prior to a contract being awarded and executed and a written order to proceed provided to the contractor . A pre - construction conference and a "walk through " must also be held prior to the commencement of the project . The pre - construction conference can be held at the DHCD and the walk through must be held at the project site . At this time , the homeowner, contractor and the Rehabilitation Specialist will discuss the details of the work to be completed . Project start and end dates will be finalized , along with any special arrangements such as weekend or evening work hours and the disposition of items to be removed from the home . Within twenty-four ( 24 ) hours of the pre - construction conference , the County will issue a " proceed order " formally instructing the contractor to commence work by the agreed upon date . 13 . Orange County is an equal opportunity employer, implements non - discriminatory practices in its procurement and disbursement and will make special outreach efforts to include Minority/Women Business Enterprise ( M /WBE ) businesses within its contractor and subcontractor pool . Contractors will be chosen by the above criteria without regard to race , color, national origin , disability, religion , age , sex/gender, sexual orientation , gender identity and expression , marital status or veteran status . B . Disbursement Policy 1 . All repair work must be inspected by the County ' s Rehabilitation Specialists , the local Building or Minimum Housing Code Inspector, when applicable and the homeowner prior to any payments to contractors . If all construction work is deemed satisfactory and all other factors and written agreements are in order, payment shall be issued upon presentation of an original cost - per- item invoice from the contractor . The contractor should allow up to ( 14 ) business days for processing of the invoice for payment . 2 . The contractor is entitled to request two partial payments and a final payment . The first partial payment may be requested when the work is fifty percent ( 50 % ) complete . The second partial payment may be requested when the work is ninety percent ( 90 % ) complete . When a payment is requested , the Rehabilitation Specialist will inspect the work within three ( 3 ) days , determine the percentage of job completion and calculate a payment based on ninety percent ( 90 % ) of the total work completed ( i . e . resulting in a ten percent ( 10 % ) hold back ) . For urgent repair projects that have contracts that are less than $ 5 , 000 there will be no ten percent ( 10 % ) hold back . 3 . Following the completion of the construction , the contractor and the Rehabilitation Specialist will meet with the homeowner in a post - construction conference . At this time , the contractor will provide to the homeowner the owner ' s manuals and warranties on Page 3