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A. Monitor that all financial resources related to the provision of social services <br /> programs covered by this MOU are utilized by the county in compliance <br /> with applicable federal and state laws. <br /> c. Data Submission: <br /> i. Maintain and review data submitted by counties pursuant to the mandatory <br /> performance requirements. <br /> ii Provide counties with reliable data related to their perfomance <br /> requirements as well as accuracy and timeliness of programs in accordance <br /> with state and federal program guidelines. This includes but is not limited <br /> to processing applications and recertification, quality control standards, <br /> program statistics and fiscal information. <br /> iii. The Department shall be responsible for the maintenance and functionality <br /> of its information systems utilized in the statewide administration of social <br /> services programs covered by this MOU. <br /> d. Communication: <br /> t Provide counties with clarification or explanation of law,rule or policy <br /> governing social services programs when necessary or as requested. <br /> iL Disseminate policy on social services programs and provide counties with <br /> timely information on any updates to policy. <br /> iii. Provide timely information to counties on any changes to federal law or <br /> policy made known to the Department. <br /> iv. Provide counties with a timely response to requests for technical assistance <br /> or guidance. <br /> v Maintain all policies covering social services programs in a central, <br /> accessible location. Policies will be updated, to the extent possible, in <br /> advance of the effective date of any new policies or policy changes. <br /> vL Provide counties with an opportunity to submit questions, concerns and <br /> feedback related to the administration of social services programs to the <br /> Department and provide County a timely response to such communication. <br /> vii Communicate proactively with the County Director of Social Services on <br /> matters that effect social services programs covered under this MOU. <br /> viiL Communicate directly with the County Manager, Governing Boards, and <br /> the County Director of Social Services on matters including but notlimited <br /> to, corrective action, and significant changes to law, rule and policy that <br /> impact the administration of social services programs covered by this MOU, <br /> e. Inter-agency Coordination: <br /> i Provide guidance to counties in the event they are unable to reach a <br /> resolution on a conflict of interest that arises related to the provision of <br /> social services programs covered by this MOU. <br /> iL Provide guidance for county DSS personnel on federal and state <br /> Emergency Management,mass shelter, Business Continuity Plan(BCP) <br /> and Continuity of Operations Plan(COOP)requirements. <br /> iii. Coordinate with and communicate to county DSS agencies regarding <br /> available and required training opportunities associated with DSS Mass <br /> Shelter, BCP and COOP responsibilities. <br /> Page 7 of 25 <br />