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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: March 6, 2000 <br />Action Age a <br />Item No. a <br />SUBJECT: Review Architectural/Schematic Design and Approve Planning Phase for <br />CHCCS Elementary School #9 <br />DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Donna Dean 245-2151 <br />Attachment 1. CHCCS Elementary - <br />School #9 Revised Project Budget _ TELEPHONE NUMBERS: <br />Attachment 2. CHCCS Elementary #9 Hillsborough 732-8181 <br />Project Schedule Chapel Hill 968-4501 <br />Attachment 3. CHCCS Elementary #9 Durham 688-7331 <br />Construction Capital Project Ordinance Mebane 336-227-2031 <br />and Budget as Amended <br />PURPOSE: To review the architectural/schematic design for Chapel Hill-Carrboro City School <br />(CHCCS) Elementary School #9 and appropriate funding forthe Planning Phase of the project. <br />BACKGROUND: <br />In November 2000, the Board of Commissioners approved a Policy on Planning and Funding <br />School Capital Projects. That policy identifies two levels of school construction projects -Level <br />1 and Level 2. Level 1 projects are those projects that have a relatively small scope of work <br />and can be accomplished using a single prime contractor, in-house staff or entail purchasing <br />equipment and vehicles. Level 2 projects are major projects that require several phases to <br />complete. For these projects, the Commissioners approve project funding in four phases: <br />• Concept/Pre-Planning Phase -includes preliminary programming and design work that <br />would result in conceptual drawings and preliminary cost estimates. <br />• Planning Phase -includes siting the facility, construction of infrastructure, and <br />preparation of construction documents in preparation for bidding process. <br />• Design and Construction Phase -includes final design, facility canstruction and <br />purchase of equipment, furnishings, technology, and one-time startup items. <br />• Final Accounting Phase - provides a reconciliation of actual project expenditures with <br />approved budget. <br />Last fiall, the CHCCS Board identified the need for a new elementary school. The estimated <br />cost for the school, to be built on the Meadowmont site, totals $13,555,026 (details provided in <br />Attachment 1) with funding from a combination of pay-as-you-go monies and the proposed <br />November 2001 bond. As defined in the above mentioned policy, this project is a Level 2 <br />