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It is staffs understanding that the combination of the Orange County towers and those in <br />adjacent counties will provide enough coverage to preclude the need to establish any further <br />towers in the County, thus minimizing the potential cost of the emergency communications <br />system. However, a confirmation of the radio coverage of the present and future towers, called <br />a propagation analysis, is necessary in order to plan appropriately for later stages of the project, <br />Additionally, the new 800 MHz trunked system is configured differently than the existing <br />conventional system in that multiple agencies will have the ability to communicate with one <br />another, utilizing a single portable or mobile radio. A process known as fleet mapping must be <br />accomplished before any radios are distributed to ensure that all responders' radios are <br />programmed appropriately to take advantage of all available features of the radio system, Once <br />complete, volunteer fire departments, municipal fire departments, all law enforcement agencies, <br />and Orange County Emergency Medical Services will be able to communicate with one another. <br />The fleet mapping process is very time consuming and requires a high level of technical <br />expertise in order to be completed effectively, During the fleet mapping process, a task force <br />will be created with all stakeholders invited to participate to ensure that all interests are <br />represented. <br />As explained in the attached proposal, CTA Communications, Inc. will provide the radio <br />coverage verification, listed as Option 1 and 2, to the County at a flat rate totaling $18,658, Both <br />Options are necessary to best measure the amount of radio coverage that will be provided by <br />existing and already funded future towers. The fleet mapping assistance, listed as Option 3, will <br />be provided at a time and materials charge with a not to exceed amount of $24,290, All of these <br />costs will be reimbursed through the 2004 l..aw Enforcement Terrorism Prevention Program <br />grant, <br />FINANCIAL IMPACT: The entire costs of these services are covered by part of the $54,000 <br />2004 Law Enforcement Terrorism Prevention Program grant, There is no County match <br />required in the use of the grant funds in this manner. Also, the grant does not require the <br />County in any way to expend further funding towards this project. The County will file for <br />reimbursement from the State pursuant to terms of the grant, <br />RECOMMENDATION(S): The Manager recommends that the Board <br />Accept the Change Order Request for Additional Services subject to final review by staff <br />and the County Attorney; <br />Authorize the Purchasing Director to execute paperwork as may be appropriate <br />Direct staff to file for reimbursement pursuant to terms of the grant, <br />