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8 <br /> All rehabilitation work must be under contract by October 15, 2020. In addition, all <br /> rehabilitation work must be completed by December 31, 2020. Prior to entering into a <br /> contract with the County, the income, property ownership and property tax payment status of <br /> households to be assisted will be verified. Applicants may contact Diane Beecham, Community <br /> Development Specialist, at 919-245-4358 or dbeecham@orangecountync.gov to confirm the <br /> disposition of their application. <br /> 4. Applicant Briefings: Approved applicants will be provided detailed information on assistance, <br /> program repair/modification standards and the contracting procedures associated with their <br /> project at this informational briefing. <br /> S. Development of the Work Write-Up: The County's Rehabilitation Specialists will visit the <br /> home again for a more thorough inspection. All parts of the home must be made accessible <br /> for this inspection, including the attic and crawlspace, if any. The homeowner should report <br /> any known problems such as electrical short circuits, blinking lights, roof leaks, etc. The <br /> Rehabilitation Specialist will prepare a complete and detailed set of work specifications ("work <br /> write-up"). A final, confidential cost estimate will also be prepared by the Rehabilitation <br /> Specialist to be used to evaluate the submitted bids. <br /> If the needed repairs require that household furniture and other goods be stored, the Orange <br /> County URP19 Program may provide an onsite storage pod. However, the contractor will only <br /> be required to move furniture to the storage pod. The moving of any other household goods <br /> into the onsite storage will be the responsibility of the homeowner. <br /> 6. Formal Agreement: After the review and approval of the work write-up, the homeowner will <br /> sign a formal agreement that will explain and govern the repair/modification process and an <br /> explanation of the Promissory Note, which is considered a forgivable loan. This agreement will <br /> define the roles of the parties involved throughout the process. <br /> 7. Bidding: The work write-up and bid documents will be sent to a minimum of three (3) <br /> contractors on the Approved Contractors' Registry who will be given a minimum of one (1) <br /> week in which to inspect the property and prepare bid proposals. Note that the inspection of <br /> the property by the contractors is mandatory. The names of the invited contractors will be <br /> supplied to the homeowner. Each will need access to those areas of the house in which work <br /> is to be performed in order to prepare a bid. A bid opening will be conducted at the Orange <br /> County Department of Housing and Community Development at a specified date and time, <br /> with all bidders and the homeowner invited to attend. <br /> 8. Contractor Selection: Within 48 hours of the bid opening and after review of bid breakdowns <br /> and timing factors, the winning bidder will be selected. All bidders and the homeowner will be <br /> notified of (1) the selection, (2) the amount, (3) any support or contingency costs that will be <br /> included in the loan amount and (4) if other than the lowest responsive and responsible bidder <br /> is selected, the specific reasons for the selection. <br /> 9. Execution of Loan and Contract Documents: The loan will be executed, as well as the <br /> repair/modification contract prior to work beginning on the project. This contract will be <br /> Page 5 <br />