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14 <br /> property and prepare bid proposals. Each contractor will need access to all parts of the <br /> house in order to prepare a bid. A bid opening will be conducted at the Department of <br /> Housing and Community Development (DHCD) located at 300 W. Tryon Street, <br /> Hillsborough, NC at a specified date and time with all bidders invited to attend. For minor <br /> and comprehensive housing rehabilitation activities, contractors will be given no less than <br /> ten (10) days in which to inspect the property and prepare bid proposals. <br /> 6. Bids must include a cost-per-item breakdown with line item totals equaling the submitted <br /> bid price. Any discrepancies must be reconciled prior to a contract being awarded. <br /> 7. The County reserves the right to reject any or all bids at any time during the procurement <br /> process. <br /> 8. In the event of an emergency situation, the County reserves the right to waive normal <br /> procurement procedures in favor of more expedient methods, which may include seeking <br /> quotes and bids by telephone, email, fax and the like. Should such methods ever become <br /> necessary the transaction will be fully documented. In the event telephone bids are used, <br /> the County will call the first three (3) responsive contractors on the Approved Contractor <br /> Registry who have indicated a desire to be on the Telephone Call List. The County will <br /> track who has been called and been responsive and will rotate through the full list before <br /> beginning the rotation again. <br /> 9. All sealed bids will be opened publicly at the Department of Housing and Community <br /> Development located at 300 W. Tryon Street, Hillsborough, NC at a date and time <br /> specified in the bid invitation. All bidders are welcome to attend. Within seventy-two <br /> (72) hours of the bid opening, after the review of bid breakdowns and construction <br /> schedules, the winning bidder(s) will be selected. All bidders and the homeowner will be <br /> notified in writing of 1) the selection of the winning bid; 2) the amount of the winning bid; <br /> and 3) the specific reasons for the selection if the lowest bidder was not selected. <br /> 10. The contractor is responsible for obtaining a building permit for the project before <br /> beginning work. The permit must be posted at the house during the entire period of <br /> construction. If applicable, the contractor will obtain a permit for lead hazard-related <br /> activities. The County Rehabilitation Specialist will closely monitor the construction to <br /> make sure that the work is being done according to the work write-up (which is made a <br /> part of the rehabilitation contract by reference) and in a timely fashion. Local code <br /> enforcement officials will, as applicable, inspect the work for compliance with the NC <br /> State Building Code and the local minimum housing code, when applicable. The <br /> homeowner will be responsible for working with the contractor to clear their personal <br /> property from the work areas as needed, as much as practicable. The contractor will be <br /> responsible for all clearing and cleaning activities necessary due to construction activities. <br /> 11. Any change to the original scope of work must be in writing in the form of a change order <br /> Page 2 <br />