Agenda 09-03-19 Item 8-m - Adoption of Policies Related to North Carolina Housing Finance Agency (NCHFA) – 2019 Urgent Repair Program (URP19) Grant Award

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 3, 2019 Action Agenda Item No. 8-m SUBJECT: Adoption of Policies Related to North Carolina Housing Finance Agency (NCHFA) — 2019 Urgent Repair Program (URP19) Grant Award DEPARTMENT: Housing and Community Development ATTACHMENT(S): INFORMATION CONTACT: 1) NCHFA FY19 Grant Award Letter Bonnie Hammersley, County Manager, 2) Orange County Proposed URP2019 (919) 245-2300 Assistance Policy 3) Orange County Revised Procurement and Disbursement Policy PURPOSE: To adopt and authorize the Chair to sign the Assistance and Revised Procurement and Disbursement Policies for the NCHFA 2019 Urgent Repair Program (URP19) Grant Award and authorize the County Manager and Housing and Community Development (H&CD) Department staff to make any required changes as requested by the North Carolina Housing Finance Agency (NCHFA). BACKGROUND: On April 11, 2019, Orange County received notice of a grant award for the 2019 Urgent Repair Program (URP19). The award of $80,000, with a local match by the County of $40,000, will assist twelve (12) low income owner-occupied households with urgent repairs. The NCHFA Grant funds will provide a maximum of $10,000 per unit for repairs. Eligible households are those with one or more full-time household members with special needs (i.e., elderly, disabled, Veteran and/or a household with a child 6 or under with an elevated blood- lead level). The total household income for eligible applicants cannot exceed 50% of the County's Area Median Income. H&CD staff will utilize its current Urgent Repair Applicant List, as well as seek other potential applicant households through newspaper advertisements, listing information on the County's Website and posting notices at senior and community centers throughout Orange County. The NCHFA Grant Award requires that, by September 6, 2019, jurisdictions receiving URP19 grant funds adopt policies for Assistance and Procurement and Disbursement for their programs. The policies outline the details for applicant eligibility, approved repair categories, bid solicitation and payment processes for the program. These policies are slightly different from the policies for the County funded urgent and comprehensive housing rehabilitation activities. However, if County funds are used as leverage for the NCHFA Grant funds, then the proposed policies would apply rather than the local County policies.