Agenda 09-03-19 Item 8-h - Acceptance of Grant for Electric Vehicle Infrastructure and Approval of Budget Amendment #1-B

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2019 Clean Fuel Advanced Technology Proposal Application 7 final assembly is in U.S. This leased vehicle will replace a 2001 Chevy Malibu (21 mpg*)which is currently part of the County's CarShare shared vehicle program. The CarShare program is a telematics-enabled distributed vehicle reservation program similar to ZipCar that is open to all Orange County employees with a valid license. Given that most CarShare trips are well within the 53 mile all-electric limit of the 2019 Volt'statteries, the Volt is expected to run on battery power 80% of the time. Once a contract is in place, Orange County will inspect and take delivery of the vehicle, add NC Smart Fleet labelling, and once it is cleared for use it will be delivered to its parking space. In advance of its delivery, the County will mark its reserved parking space with appropriate CarShare program signage (See Figure 3) by mounting to an existing parking deck wall. * MPG ratings listed here are from fueleconomy.gov • Irreparable EVSE Replacement: A final quote will be developed with a state contract vendor per Orange County's Procurement Manual (see Attachment 8). Once a contract is in place, the vendor will remove irreparable EATON charging stations and pedestals, reconfigure mounting brackets, and install new pedestal-mounted EVSE. Once the new EVSE are commissioned, Orange County will add NC Smart Fleet labelling and they will be placed into service. On average during the last year the usage of the County's 2 networked EVSE was 3,873 kWh. Multiplying this by the 12 EVSE to be replaced though this proposal gives an estimated 46,476 kWh of EV charging. Maintenance and upkeep of these EVSE should be minimal. Their operation will be monitored remotely by the Sustainability Coordinator and repairs will be completed as needed by Asset Management Services, with warranty repairs covered by Clipper Creek. • Standalone Solar EVSE: A due diligence search will be conducted to identify all vendors who can supply standalone solar charging for 3 electric vehicles without requiring ground disturbance or concrete cutting. Then a vendor will be selected either through a bid process or sole source contracting process per Orange County's Procurement Manual (see Attachment 8). Once approved and a contract is in place, the vendor will deliver, assemble, and commission the solar canopy, battery pack and EVSE. This includes sending personnel to offload with a 15,OOO1b capacity forklift, un-stow the pre-assembled unit and make it operational. Orange County will then add NC Smart Fleet labelling and this standalone solar EVSE will be placed into service. Based on a solar site assessment conducted for this area by Envision Solar, a 4.3kW standalone solar EVSE such as the one specified in their quote (see Attachment 6) could supply up to 5,250 kWh per year. Based on the expected base usage of its 3 charging plugs by the three Orange County Public Transportation vehicles (100 miles per day) as well as the expected usage of the EVSE by visitors to those government facilities, it is reasonable to expect that all of these kWh will be used. Maintenance and upkeep of this equipment will be completed per manufacturer guidelines and as- needed by Asset Management Services, with warranty repairs covered by the manufacturer(s). For the EV ARCTM standalone solar EVSE specified in the quote from Envision Solar (see Attachment 6)the standard maintenance plan calls for Asset Management Services to: o Visually inspect structure, enclosure exterior, array, EV charger and charger outlet for damage (Monthly) o Rinse and clear debris off solar array and structure (as needed — rain will naturally clean the array) o Install recommended local firmware update (6 months or as directed) o Grease slew drives (1 —2 years or as needed) used for solar tracking. North Carolina Clean Energy Technology Center (revised 1/23/19) 2