Agenda - 03-06-2001-8c - Laserfiche WebLink

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IX. This contract shall terminate June 30, 2001. Either party may terminate this contract prior to June 30, 2001 by providing the other party with ninety (90) days written notice. A violation of this contract by either party shall entitle the party that has not violated the contract to terminate this contract in writing with thirty _ (30) days notice. This contract may be renewed, provided that a new contract is signed prior to the expiration of the current contract. X. No employee of OPC or of any agency with which OPC contracts to provide services to offenders may participate in a decision with respect to choosing appropriate services for offenders if such a decision can be expected to result in any benefit or remuneration to him/her or any member ofhis/her immediate family. XI. OPC agrees to maintain liability insurance during the term of this contract to the extent required by Chapter 122C of the North Carolina General Statutes. XII. OPC agrees to record all administrative costs and all costs associated with providing services to the intermediate offender population following generally accepted fund accounting procedures. OPC further agrees to maintain adequate documentation to support all costs billed to County pursuant to this contract. Such records and supporting documentation must be retained and available for audit purposes until June 30, 2004. Adequate documentation is defined as follows for each major budget category: A. Administrative: Documentation must include time and attendance records, payroll periods, payment rate and a brief description of the services provided. Reports must be signed by OPC's Area Director or his/her designee. This requirement applies to all personnel paid from funds obtained by OPC pursuant to this contract. B. Contractual Services: h'or individual contractual service providers, documentation must include the signed contract, time and attendance reports showing time peziod, payment rate, hours per day and service(s) provided. Documentation must be signed by the contractual service provider and the project director. Incase of organizations performing professional services, documentation must include a detailed billing indicating services performed or products delivered, payment rate consistent with contractual agreement, and approval by OPC's Area Director or his/her designee. C. Supplies and Other Operating Expenses and Equipment. Documentation must include purchase order authorization and audited vendor invoices approved by OPC's Area Director or his/her designee. OPC further agrees to maintain a current inventory of all County-owned equipment in its possession.