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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 7, 2005 <br />Action Agenda <br />Item No. S- ~ c <br />SUBJECT: Bid Award: Smith Middle School and Efland Park Lighting Project <br />DEPARTMENT: Purchasing and Central <br />Services, ERCD and <br />Recreation and Parks <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Certified Bid Tabulation <br />INFORMATION CONTACT: <br />Pam ,Jones, (919) 245-2652 <br />David Stancil, (919) 245-2590 <br />Lori Taft, (919) 245-2673 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid to Tommy Lawrence Electrical Contractors, Roxboro, <br />NC in the amount of $280,618 to complete the lighting project at Smith Middle School and <br />Efland Cheeks Park. <br />BACKGROUND: In June 2004, the Commissioners authorized staff to move forward with the <br />design of lighting far Smith Middle School playing fields pursuant to the interlocal agreement <br />among the County, Chapel Hill Carrboro City Schools and the Town of Carrboro. In order to <br />take advantage of any economy of scale that might be available, the County chose to bid the <br />Smith Middle School project and the Efland Park lighting in tandem. The apparent low bid for <br />the combined project was submitted by Tommy Lawrence Electrical Contractors for the sum of <br />$280,618, well within available funding for both projects. <br />The equipment delivery lead time is approximately six to eight weeks; however, the contractor is <br />attempting to expedite the order in an attempt to minimize the time periods during which the <br />playing fields at Smith Middle School would not be available for play. The Recreation and <br />Parks Director is coordinating with the school and town to keep them informed of the anticipated <br />disruptions as well. At this point, staff would anticipate installation of the lights at Smith to be <br />completed by the end of September. <br />The lighting at Efland Park will begin the development sequence that will include the <br />construction of a picnic pavilion, installation of playground equipment and trail development. At <br />this time, the lighting project at Efland is projected for completion by mid-September. Assuming <br />that to be the case, the picnic pavilion would be completed by mid-October and the playground <br />installed by early-November. Americorps volunteers will build the trails at the Efland location <br />