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DocuSign Envelope ID:4EA9E902-880B-4F7D-B74C-1 DD7142131 B38 <br /> V v <br /> uitirAL MEDIA COMMUNICATIOMn <br /> January 24,2019 <br /> Velasquez Digital Media Communications,LLC,(VDMC),provides the following <br /> proposal for services for Orange County.VDMC proposes cablecasting services as well <br /> as full production services for on-location meetings.VDMC requests quarterly reviews by the County staff <br /> to ensure that the County remains informed about inventory,manuals, <br /> procedures and equipment. <br /> Cablecasting services for twelve months for Orange County Board of County <br /> Commissioners by Velasquez Digital Media Communications,LLC <br /> BOCC meetings held in the Southern Human Services Center 2501 Homestead Rd., <br /> Chapel Hill,NC and at Whitted,300 W.Tryon St,Hillsborough,NC <br /> $620 per meeting under four hours and$720 per meeting for Joint meetings(Time begins with opening <br /> gavel)using an equipped meeting room and staffed with two people.If meeting exceeds four hours <br /> from gavel to gavel,VDMC will charge$65/per half hour after the fourth hour.* <br /> The tasks include: <br /> •Entering text for titles and agenda <br /> •Composing appropriate shots <br /> •Monitoring Audio levels <br /> •Monitoring video light levels <br /> •Recording the meeting <br /> •Going live to cable <br /> • Scheduling a rebroadcast of the meeting <br /> •Compiling how to use equipment and procedure manual <br /> •Communicating with clerk,manager and staff about cable schedule <br /> •Maintain a professional meeting environment <br /> • Standardize the video and audio system <br /> •Annual report submitted to clerk/manager 2 weeks before contract conclusion <br /> Labor includes: <br /> •Technical Director <br /> •Audio/Graphics operator <br /> Estimate <br /> Regular/Work Session/Budget/Quarterly/Advisory meetings at <br /> Whiffed and at Southern Human Services Center <br /> 34 meetings x$620= $21,080 <br /> (4 hour gavel to gavel with added charges as stated above if over*) <br /> Joint meetings with CH/Carrboro/School Board/Fire Depts/Planning/AOG at Whitted or SHSC <br /> 9 meetings x$720=$6480 <br /> (4 hour gavel to gavel with added charges as stated above if over*) <br /> BOA/other meetings at Whitted or Southern Human Services Center <br /> 10 meetings x$620=$6200 <br /> (4 hour gavel to gavel with added charges as stated above if over*) <br /> Economic Summit at Whitted 3-4 hour event.Additional floating camera/op(for breakout sessions). <br /> If event exceeds 4 hours,VDMC will charge$165 per half hour over. <br /> $1200(price reduced if floating camera op is not needed) <br /> Estimate for all meetings <br /> 54 meetings totaling$34960 <br /> (estimate is for a 4 hour gavel to gavel with added charges as stated above if over*) <br /> 1 <br />