2019-020-E AMS - NCSU electric motorcycle grant

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DocuSign Envelope ID:25158025-ADOF-4044-B3BF-3AB3BFDF53FD eCFFL—Code of Federal Regulations https://www.ecfrgovlcgi-bindtext-idx?S]D-74dDb65502c.549Sel Idf... no lure and sire of the projam to Compete for the contract. (c)The non-Federal entity must have written procedures for procurement transactions.These procedures must ensure that all solicitations: (1)Incorporate a dear and accurate description of the technical requirements for the material,product,or servlce to ba procured.Such descriptlon must not,in competitive procurements,contain features which unduly restrict competition. The description may Include a statement of the qualitative nature of the material,product or service to be procured and, when necessary,must sat forth those minimum essential characteristics and standards to which It must conform If it Is to satisfy Ito Intend ad use.Detailed product specifications should be avoided if at al possible.When It Is impractical or unsconomlcal to make a clear and accurate description of the technical requirements,a`brand name or equivalent' description may be used as a means to define the performance at other salient requirements of procurement.The spsciflc features of the named brand which must be met by offers must be clearly stated:and (2)Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d)The non-Federal entity collet ensure that all prequailfad IIsls of persons,firms,or products which are used In acquiring goods and services are current and Include enough qualified sources to ensure maximum open and free competItlon.Also,the non-Federal entity must not preclude potential bidders from qualifying during the solicltatlan period. (78 FR 78608,Dec.26,2013,as amended at 79 FR 76885,Om 19,20141 §200.320 Methods of procurement to be followed. The non-Federal entity must use one of the following methods of procurement tray Procurement by mires-purchases.Procurement by micro-purchase Is the acquisition of supplies or services,the aggregate dollar amount of which does not exceed the micro-purchase threshold(§20D.67 Micro-purchase).To the extent practicable,the nun-Federal entity must distribute micro-purchases equitably among qualified suppliers. M[cxn-purchases may be awarded without soliciting competitive quotations if the non-Federal entity considers the price to be reasonable. (b)Procurement by small purchase procedures.Small purchase procedures are those relatively simple and Informal procurement methods for securing services,supplies,or other property that do not cost more than the Simplified Aoqulsltian Threshold.If small purchase procedures are used,price or rate quotations must be obtained from an adequate number of qua[Ifiaa sources. (c)Procurement by sealed bids(formal advertising).Bids are publicly soicited and a firm fixed price contract(lump sum or unit price)Is awarded to the responsible bidder whose bid,conforming with all the material terms and conditions of the hv#Eatton for bids,is the lowest In price.The sealed bid method Is the preferred method for procuring construction.If the conditions In paragraph(cx1)of this section apply. (1)In order for sealed bidding to be feasible,the following conditions should be present: (1)A complete,adequate,and reallstic speciflcatiun or purchase description is avallable; (II)Two or more responsible bidders are willing and able to compete effectively for the business;and (Ili)The procurement tends itself to a firm fixed price contract and the selection of the successfUl bidder can be made principally on the basis of price. (2)If sealed bids are used,the fallowing requirements apply: (1)Bids must be solicited from an adequate number of known suppliers,providing them sufficient response time prior to the date sat for opening the bids,for local,and tribal governments,the invitation for bids must be publicly advertised; (ii)The Invitation for bids.which will Include any specifications end pertinent attachments,must define the items or services In order for the bidder to properly respond; (tl[)All bids will be opened at the time and place prescribed In the Invitation for bids,and for local and tribal governments,the bids must be opened publicly; (iv)A firm fixed price contract award will be made In writing to the lowest responsive and responsible bidder.Where specified In bidding documents,factors such as discounts,transportation cost,and life cycle costs must be considered In determining which bid Is fowesL Payment discounts will only be used to determine the low bid when prior experience Indicates that such discounts are usually taken advantage of,,and 3 of 6 8/15117, 12:16 PM