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DocuSign Envelope ID:25158025-ADOF-4044-B3BF-3AB3BFDF53FD <br /> AIi work performed by tha Department on this Project,including,but not limited 14, <br /> reviews, Inspections,and Project oversight,shall reduce the maximum award amount of <br /> $4,494,600 available to the University under this Agreement. The Department will bill the <br /> University for the non-federal share of any costs that the Department incurs an the <br /> Project and for any costs that exceed the Total Estimated Cost. <br /> BILLING THE DEPARTMENT <br /> • PROCEDURE <br /> The University may bill the Department for eligible Project costs in accordance with the <br /> Department's guldelines and procedures. Proper supporting documentation shall <br /> accompany each invoice as may be required by the Department. By submittal of each <br /> Invoice,the University certlfes that It has adhered to all applicable state and federal laws <br /> and regulations as set forth In this Agreement. <br /> Along with each invoice,the University Is responsible for submitting the FFATA <br /> Subrecipient Information Form,which is available at <br /> htfos_llconnect.ncdot.govfmunicipalitieslFundingtPaac e_sldefa_u_it,alpx. <br /> ■ INTERNAL APPROVALS <br /> Reimbursement to the University shall be made upon approval of the invoice by the <br /> Department's Financial Management Division. <br /> ■ TIMELY SUBMITTAL OF INVOICES <br /> The University may Invoice the Department monthly for work accomplished,but no less <br /> than once every six(6)months to keep the Project funds active and available. If the <br /> University is unable to Invoice the Department,then they must provide an explanation. <br /> Failure to submit invoices or explanation may result in de-obllgatlon of funds. <br /> • FINAL INVOICE <br /> All Invoices associated with the Project must be submitted within six(6)months of the <br /> completion of construction and acceptance of the Project to be eligible For reimbursement <br /> by the Department. Any invoices submitted after this time will not be eligible for <br /> relmbursement. <br /> Agreement 1D#6737 13 <br />