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5thWall Building Diagnostics Consultants Government Services Annex <br /> District Attorney Office <br /> Roof Replacement <br /> November 2009 <br /> 3 . 03 Pre -Roofing Conference <br /> Prior to ordering roofing materials but after approval of the shop drawings , a pre -roofing <br /> conference shall be held by appropriate personnel representing the Owner, (including the <br /> inspector) , Owner ' s Representative, Designer, General Contractor ( if any) , Mechanical <br /> Contractor (if any) , Roofing Contractor, Electrical Contractor (if any) , and roofing materials <br /> manufacturer representative at least seven days prior to proposed start of field work . The <br /> Designer shall make all arrangements for the meeting . The Contractor shall have the project <br /> manager and the designated job foreman/superintendent present at the meeting. Failure to include <br /> all of the proper personnel at the meeting shall be cause to re-schedule the meeting at the expense <br /> of the Contractor . Should the project manager or job foreman/superintendent or manufacturer <br /> change, the meeting shall be re-held at the expense of the Contractor . The Designer ' s <br /> specifications , plans and flashing details shall be discussed and any problems or discrepancies <br /> resolved . Scheduling of the work of the various trades shall also be reviewed and established . <br /> Representatives of Owner , Owner ' s Representative, Designer, General Contractor (if any) , <br /> Mechanical Contractor (if any) , and Roofing Contractor will be established at the Pre-Roofing <br /> Conference . A written record shall be made of the proceeding by the Designer and shall become <br /> a part of the job record . The Agenda for the Conference will consist of the following items as a <br /> minimum . <br /> 1 . Contract documents <br /> 2 . Communications channels and procedures <br /> 3 . Field change orders and decisions <br /> 4 . Project meeting schedules <br /> 5 . Construction schedule <br /> 6 . Rules and regulations affecting the work <br /> 7 . Safety requirements <br /> 8 . Staging, material storage and parking <br /> 9 . Organization of Contractor, Subcontractors , material suppliers , Designer <br /> 10 . Shop drawings and submittals <br /> 11 . Project record documents <br /> 12 . Technical discussion to include as a minimum <br /> a) Review of methods and procedures for roofing installation to include the <br /> manufacturers written instructions <br /> b) Review of flashings , details , drainage , penetrations , equipment curbs , <br /> and other conditions that may affect the work <br /> c) Review of loading limitations of the deck during roof work <br /> d) Examination of substrate for compliance with specified requirements <br /> 13 . Pre-Job Damage Survey <br /> END OF SECTION <br /> 09-26 Project Meetings <br /> 012200 . 2 <br />