Orange County NC Website
Browse       Search
the Project. Invoices shall be approved by the TJCOG Energy & Environment Program <br /> Manager . <br /> c . Excluded Costs . The Recipient understands and agrees that ineligible costs will be treated as <br /> follows : ( 1 ) In determining the amount of assistance TJCOG will provide, TJCOG will exclude . <br /> (a) Any Project cost incurred by the Recipient before the Effective Date of the Grant; ( b ) Any <br /> cost that is not included in the latest Approved Project Budget; ( c) Any cost for Project <br /> property or services received in connection with a third party contract or subagreement with <br /> a subrecipient that must be approved by the TDM Oversight Committee, or other <br /> arrangement required to be, but has not been, concurred by the Oversight Committee ; ( d) <br /> Any non - project cost consistent with the prohibitions of 49 U . S . C . § 5323 (h) ; ( e) Any cost <br /> ineligible for Department participation as provided by applicable Federal / State laws, <br /> regulations, or directives ; and (f) Expenditures on incentive items are prohibited . (g) <br /> Items listed in the FY2018 Request for Proposals, including Food (with the exception of <br /> branded food items used as a promotional item) ; Unbranded promotional items , including <br /> event decorations ( e . g. , balloons) ; Incentives /prizes (unless prior approval has been <br /> obtained from the Oversight Committee) ; Entertainment ( e . g. , musical bands ) DJs) ; Capital <br /> expenses ( e . g. , vehicle or vehicle parts acquisition, bicycles or bicycle racks , bus or vanpool <br /> passes for regular customers , etc . In special circumstances , bus , or vanpool passes may be <br /> used for new employees for a limited amount of time) ; Building costs ; Sales tax (except for <br /> travel expenses) ; Operating costs , such as vehicle maintenance ; Computer hardware and <br /> software ( e . g., laptops ) ; ( 2 ) The Recipient understands and agrees that payment to the <br /> Recipient for any Project cost does not constitute TJCOG ' s final decision about whether that <br /> cost is allowable and eligible for payment and does not constitute a waiver of any violation <br /> by the Recipient of the terms of this Agreement. The Recipient acknowledges that TJCOG will <br /> not make a final determination about the allowability and eligibility of any cost until any audit <br /> of the Project has been completed . If TJCOG determines that the Recipient is not entitled to <br /> receive any portion of the State assistance the Recipient has requested or provided, TJCOG <br /> will notify the Recipient in writing, stating its reasons . The Recipient agrees that Project <br /> closeout will not alter the Recipient ' s responsibility to return any funds due TJCOG as a result <br /> of later refunds , corrections, or other transactions ; nor will Project closeout alter TJCOG' s <br /> right to disallow costs and recover funds on the basis of a later audit or other review. Unless <br /> prohibited by Federal / State law or regulation, TJCOG may recover any funds made available <br /> for the Project as necessary to satisfy any outstanding monetary claims that TJCOG may have <br /> against the Recipient. <br /> d . State Claims, Excess Payments, Disallowed Costs, including Interest. ( 1 ) Recipient' s <br /> Responsibility to Pay. Upon notification to the Recipient that specific amounts are owed to <br /> TJCOG, whether for excess payments of assistance , disallowed costs, or funds recovered from <br /> third parties or elsewhere, the Recipient agrees to remit to TJCOG promptly the amounts <br /> owed, including applicable interest and any penalties and administrative charges . ( 2 ) Amount <br /> of Interest. The Recipient agrees to remit to TJCOG interest owed as determined in <br /> accordance with N . C . G . S . 147 - 86 . 23 . <br /> e . Travel . Reimbursement for travel subsistence expenses (i . e . , hotel and food costs ) is <br /> allowable at the Federal rate (found at http : ./.Iwww. gsa . gov/perdiem) . <br /> Section S . Accounting Records . <br /> a . Documentation of Project Costs . All costs charged to the Project, including any approved <br /> services performed by the Recipient or others, shall be supported by properly executed <br /> payrolls , time records , invoices , contracts , receipts, or vouchers evidencing in detail the <br /> nature and propriety of the charges . <br /> Page 5 of 18 <br />